Executive Assistant — Product Research & Development (PRD)

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Position Summary

Provide high-level administrative support to one or more business partners within Product Research & Development (PRD) at Lilly. This role partners with colleagues across multiple business units, vendors, and external stakeholders, requiring strong organization, urgency, and sound judgment in a dynamic environment. The ideal candidate is forward-thinking and energized by the future of work — eager to embrace AI and emerging digital tools to modernize how administrative work gets done, scale impact, and free up leaders to focus on strategic priorities.

Responsibilities

Operate with the highest regard for Lilly values (Integrity, Excellence, and Respect for People) by:

• Working independently and confidently with strong written and verbal communication across all personal styles.

• Delivering consistent results across multiple functions and stakeholders.

• Demonstrating maturity, integrity, discretion, and the ability to safeguard confidential information.

• Showing flexibility, dependability, and responsiveness in a fast-moving environment.​

Meeting Coordination

• Proactively manage complex calendars for multiple business partners and coordinate scheduling with internal and external contacts.

• Plan and execute large, complex meetings — logistics, travel, rooms, A/V, materials, and catering.

Travel and Expenses

• Arrange complex domestic and international, multi-city travel (air, hotel, rental car) and manage passports/visas.

• Process multi-currency expense reports and reconcile corporate and personal accounts accurately and on time.

Additional Support & Expectations

• Serve as the key point of contact for the area, minimizing disruptions for direct and indirect business partners.

• Communicate professionally and constructively with employees at all levels and external parties.

• Adapt quickly to evolving guidance, policies, and tools; coach non-supported partners on self-service administrative tasks.

• Attend business meetings as needed to understand area priorities and anticipate needs.

• Create and maintain documents, distribution lists, spreadsheets, databases, and SharePoint sites using Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams).

• Continuously identify and pilot innovative techniques — including AI-powered tools, automation, and emerging digital solutions — to streamline workflows, improve productivity, and shape the future of administrative work across the team.

• Serve as backup for other executive assistants and act as a team lead for administrative assistants in the PRD area.

• Handle special projects as assigned.

Basic Requirements

• High School Diploma or GED and a minimum five years of experience in a professional or administrative, support or coordinator role.

• Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint.

• Track record of supporting senior leaders, leading projects, and tracking actions through to completion.

• Demonstrated ability to maintain confidential information.

• Flexibility to be available outside of standard hours (evenings, weekends, holidays) via phone, email, or voicemail as needed.

Additional Preferences

• Bachelor's degree.

• Curiosity about and hands-on experience with AI tools (e.g., Microsoft Copilot, Claude, or similar) and a desire to apply them to administrative work.

• Strong experience with Concur Travel and Expense Reporting.

• Excellent listening, interpersonal, and organizational skills.

• Ability to embrace change and thrive in a fast-paced, evolving environment.

• Self-managed and able to prioritize competing demands, seeking guidance when needed.

• Excellent written and verbal English communication.

Other Information

• Position requires daily onsite prese