Supervisor Contract Management Office - Transmission & Distribution

Arizona Public Service generates clean, reliable and affordable energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state’s largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

 

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country’s fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

 

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.  

Summary

The Transmission & Distribution Contract Management Office (CMO) Supervisor oversees the daily department workflow and provides day-to-day direction for the T&D Contract Management Office consultants/analysts.

• Works closely with T&D executive management, Procurement, Supply Chain, Accounting and Business Unit leadership regarding supplier relationships.
• Works with Supply Chain Management (SCM) and Business Unit stakeholders to define, manage, and maintain Key Performance Indicators.
• The supervisor will be instrumental in establishing CMO foundational components and the centralization of the CMO organization within T&D.
• Reviews suppliers compliance performance to ensure that suppliers meet or exceed their contractual obligations by delivering business billing practices in accordance with defined agreements.
• Assists Procurement with developing proposal preparation, contract administration, as well as effectiveness reviews of supplier and contractor activities.
• Manages multiple aspects of assigned supplier relationships including but not limited to supplier program administration, audits, contract management analytics, reporting, performance and relationship management interactions and communications.

Minimum Requirements

• A four-year Bachelor's degree in Business, Construction/Maintenance, Leadership or other job-related field from an accredited college or university plus three (3) years experience in finance, supply chain, project management and/or construction/maintenance.
• In lieu of bachelors degree, a combination of college coursework and/or experience in finance, supply chain, project management, construction/maintenance and/or within other relevant job-related areas equaling seven (7) years.

Preferred Special Skills, Knowledge, or Qualifications:

• Knowledge and abilities in negotiation methods and techniques, contract administration, project management, construction, financial analysis techniques and accounting and auditing practices and principles.
• Excellent human relation skills.
• Strong communication skills both oral and written.
• Technical understanding and working knowledge of the utility industry.
• Knowledge of Microsoft Office applications (Project, Word, Excel, PowerPoint, Visio), SharePoint, PowerPlant and Maximo applications.

Major Accountabilities

1) Provides leadership and guidance to Contract Management Office staff. Responsible for staffing, training, salary administration, performance management and employee development.

2) Develops and executes processes and workflows for internal audits of various external supplier invoices in alignment with statement of work. Ensures external suppliers are complying and performing based on contract. Recommends improvements based on audit findings. Coordinates with APS internal stakeholders and groups on any procedural changes or process improvements impacting business units.

3) Acts as point of contact within the Business Unit for any supplier billing practices and issues including, but not limited to: invoice management, communications with suppliers, supplier scorecards, performance reports, and supplier related review meetings. Coordinates with Supply Chain and other stakeholders to communicate and address performance issues with suppliers.

4) Oversees supplier compliance activities. Assists Procurement in analyzing, interpreting, and negotiating contract disputes and settlements, always maintaining company best interest.

5) Establishes and maintains strong partnerships with contractors and suppliers to ensure performance of safety, environmental, and cost management standards. Ensures the external suppliers services meet commitments and performance standards. Drive consistent supplier reviews with Supply Chain and the appropriate business stakeholders.

6) Develo