Fiscal Technician Aide, Grant Services Specialist III, HHP (NCS) -Department of Housing and Community Development

THIS IS A NON-CIVIL SERVICE POSITION
 

Salary Range:    

$74,803-$118,684 Annually

Hiring Salary Range:    

$74,803 - $81,000 Annually

Get to Know Us 
Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary   
The Fiscal Technician provides essential financial and administrative support to ensure the accuracy, efficiency, and integrity of the agency’s fiscal operations. This role is responsible for processing and recording financial transactions, maintaining accounting records, and assisting with budget monitoring in compliance with local government policies, procedures, and regulatory requirements. The Fiscal Technician reviews invoices and expenditures, prepares financial reconciliations, and supports grant and program accounting activities. The position also assists with generating periodic financial reports for internal and external stakeholders, responds to inquiries from program staff and partners, and contributes to the overall effectiveness of the agency’s financial management systems. Through careful attention to detail and strong customer service, the Fiscal Technician helps uphold sound fiscal stewardship and supports the agency’s operational and programmatic goals.

Essential Functions    

• Process Financial Transactions: Reviews, verifies, and processes invoices, purchase orders, vouchers, reimbursements, and other financial documents in accordance with agency policies and applicable regulations.
• Maintain Accurate Accounting Records: Enters and updates financial data in accounting systems; ensures proper coding of expenditures and revenues; maintains organized documentation for audit readiness.
• Perform Account Reconciliations: Reconciles accounts, statements, and reports to ensure accuracy; identifies discrepancies and initiates appropriate follow-up or corrective action.
• Assist with Budget Monitoring: Tracks expenditures against approved budgets; alerts supervisors or program managers to variances; prepares supporting documentation for budget adjustments.
• Support Grant and Program Accounting: Assists with tracking grant expenditures, matching requirements, and reporting deadlines; ensures transactions align with grant guidelines and compliance standards.
• Prepare Financial Reports: Compiles and generates routine financial summaries, spreadsheets, and reports for management, auditors, and external agencies.
• Ensure Compliance: Applies local, state, and federal financial regulations; adheres to internal control practices and accounting procedures to safeguard public funds.
• Customer and Staff Support: Responds to inquiries from program staff, vendors, and the public regarding payments, balances, or financial processes; provides courteous and accurate assistance.
• Document Management: Maintains electronic and physical filing systems for fiscal documents; ensures confidentiality and proper retention of records.
• Collaborate with Internal Departments: Coordinates with program managers, procurement, payroll, and finance personnel to resolve financial issues and ensure smooth transaction flow
• Process Financial Transactions: Reviews, verifies, and processes invoices, purchase orders, vouchers, reimbursements, and other financial documents in accordance with agency policies and applicable regulations.
• Maintain Accurate Accounting Records: Enters and updates financial data in accounting systems; ensures proper coding of expenditures and revenues; maintains organized documentation for audit readiness.
• Perform Account Reconciliations: Reconciles accounts, statements, and reports to ensure accuracy; identifies discrepancies and initiates appropriate follow-up or corrective action.
• Assist with Budg