Litigation Scanning Coordinator (Administrative Specialist 1)

Initial Posting Date:

12/22/2025

Application Deadline:

12/29/2025

Agency:

Department of Consumer & Business Services

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Litigation Scanning Coordinator (Administrative Specialist 1)

Job Description:

Our mission...

To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.

This position is represented by the Service Employees International Union (SEIU).

Recruitment Timeline:

*These dates are approximate and are subject to change. *

Recruitment closes: December 29, 2025

1st round interviews: week of January 5, 2026

2nd round interviews: week of January 20, 2026

Anticipated start date: February 9, 2026

What’s in it for you:

• Rewarding work in a productive and creative environment

• Colleagues who are passionate about public service

• Work/life balance, 11 paid holidays a year, and a competitive benefits package

• Advancement and learning opportunities that will help grow your career with the State of Oregon

• Possible eligibility for the Public Service Loan Forgiveness Program

This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required.

Here’s what you will do:

As the Litigation Scanning Coordinator, you will support the Administrative Services Division (ASD) Manager by managing the capture of all final litigation orders. Duties include:

• Coding dismissed and withdrawn or other litigation

• Maintaining the closed file records until destruction

• Coordinating the destruction process and acting as a liaison between WCB, other DCBS divisions, and state agencies with regard to WCB final records

For a complete listing of the duties and responsibilities of this position, please review the position description.

Here’s what you need to qualify:

Minimum Qualifications:

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

OR

• An associate degree in general office occupations and one year of experience with records pro