Manager, Administration and Finance (Department of Cardiovascular Medicine)

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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Manager, Administration and Finance (Department of Cardiovascular Medicine)

Job Profile Title

Manager, Administration and Finance

Job Description Summary

Prepares, manages and controls budgets and monitors expenditures for the clinical research program. Provides financial reporting such as monthly expenditures, year-over-year comparisons financial statements, and other required reports on a regular basis to Chief of the Cardiovascular Division, Associate Chief Administrative Officer, and Director of Fiscal Operations for Research. Working with clinical investigators in the budget development, negotiation, and approval of both sponsored and internally-funded clinical research budgets. Reviewing clinical research protocols for resource and financial implications. Manages pre and post award grants administration for sponsored clinical research including federal and non-federal (industry, etc.). Understanding and keeping current with FDA and Medicare regulations applicable to clinical trials. Understanding interaction of Medicare regulations and/or third-party insurance to develop clinical trial budgets. Advising principal investigators, researchers and staff in the compliant fiscal conduct of all projects. Ensuring financial compliance with institutional, federal and non-federal policy, rules and regulations. Handles multi-year budget prep and annual financial close. Supervises and coordinates activities, training and professional development of staff. Utilizes and designs systems that allow for the optimal use of resources (people, technology, policies, and procedures) in performing financial and administrative duties. Manages facilities and facility related issues. Serves as liaison and maintains business relationships with internal and external contacts. Exercises resource stewardship to ensure compliance with related policies and procedures. Designs and implements business controls to ensure integrity of financial data and financial statements; implements audit procedures.

Job Description