Assistant to the Vice President - Student Life

TITLE

Assistant to the Vice President Student Life

JOB SUMMARY 

Provides professional support to the Vice President in all areas of the division.  Ensures smooth operation of the office by providing administrative support and management. Coordinates travel, special projects, workshops, and retreats. Interfaces with directors and other executive staff and assists with administrative and staff service functions of the division. Assumes the responsibility of the Executive Assistant in his/her absence. Work is performed under general supervision of the Vice President with evaluation based on overall effectiveness and accomplishment of assigned goals and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:     Vice President Student Life

Supervises:    No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

• Shares responsibility for coordinating and managing the daily schedule of the Vice President including maintenance of the Vice President calendar.
• Assists in coordinating travel arrangements and reimbursements for the Vice President Student Life.
• Assists the Vice President’s direct reports and student life units. 
• Assists in policy development as requested and provides interpretations of policies and procedures concerning the division.
• Assists the Executive Assistant in coordination of special projects, workshops, retreats, luncheons, etc. for Vice President. 
• Addresses questions and concerns related to academic matters and directs inquiries to appropriate campus resources.
• Assists with student concerns.
• Assists with review of fiscal year budget.
• Maintains general files and manages the Record Retention Schedule.

ADDITIONAL DUTIES

• Shares responsibilities with the Executive Assistant for creating requisitions/purchase orders, reconciling purchase card transactions, and processing travel vouchers for the Vice President.
• Performs other duties as requested.

EDUCATION 

High school diploma or equivalent required. Some college course work preferred.

EXPERIENCE

Ten years of progressively responsible clerical experience, preferably including experience as a clerical supervisor. Additional job-related education may substitute for the required experience on a year-for-year basis.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:                                                                                                                 

• Working knowledge of office practices and methods.
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
• Ability to communicate effectively orally, by phone, in person, and in writing.
• Ability to represent the department and University in a friendly, courteous, and professional manner.
• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reason