Administrative Manager - Capital Delivery

Salary range is $81k to $155k, with a midpoint of $108k.  New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card: All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

GENERAL PURPOSE: 

The Administrative Manager reports to the department chief of staff and supports the departments executive or cabinet member. The manager will oversee and or support the effective management of the department’s activities, communication, assist in budget reporting and implementation, monitor staffing needs, hire and train administrative staff, lead direct reports, track department initiatives and report on progress for tasks as assigned, utilize technology and databases to execute work, prioritize work for the administrative team and monitor progress and coordinate requests and actions to the department and the departments executive team.  They will support the department executive  by serving as the central hub for communication,; Engaging in strategic scheduling tasks, coordinating critical information, and facilitating essential internal team communications to support the Executive’s agenda; Is the front face of the office, providing excellent executive support while remaining calm under pressure, adaptable to change, and flexible; Staffing leadership meetings and other meetings where requested, , and working collaboratively across the executive to achieve outcomes; Establishing operational standards and leading a forum for Administrative Managers and Senior Executive Assistants, enhancing coordination across the organization; Partnering with Agency leadership to foster a success-oriented, positive, inclusive, high integrity organizational culture.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Facilitate the effective flow of all information entering and leaving the department's executive.
• Review the Cabinet’s email communications and assist in providing timely responses to inquiries sent to the Cabinet under the guidance of the COS.
• Prepare comprehensive briefings, relevant updates on outstanding projects, identify issues, develop contingencies, and suggest remedies. 
• Prepare forward-looking agendas for the Cabinet in partnership with the COS.
• Work closely with the COS to keep the Cabinet well informed of upcoming commitments and responsibilities, and follow up appropriately.
• Act as a barometer, having a sense for the issues taking place in the environment and keeping the Cabinet and the COS informed.
• Assist with critical scheduling tasks and maintain insight into the Cabinet’s calendar.
• Facilitate effective communication flows between the Cabinet, COS, and key stakeholders.
• Arrange travel, manage registrations, and submit expense reports.
• Purchase items on behalf of the