Administrative Assistant to the Dean of Arts and Letters

Job DetailsJob Location: Hattiesburg - Hattiesburg, MS 39401Job Summary

Under the supervision of the Dean of the Noonkester School of Arts and Letters, the administrative assistant to the Dean overseas and manages all activities of the Dean’s Office. Performs duties related to the service of A&L faculty, staff, students and the general public by carrying out functions of the Noonkester School of Arts and Letters.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. The duties and responsibilities listed are essential job functions and exclude functions which are incidental to the performance of fundamental job duties.


Assist the university in implementing the Statement of Purpose.
Assist the university in implementing the long-range institutional and financial plans.
Coordinate and manage academic schedules in the Noonkester School, including the entry of schedules into Student Information System (SIS), designation of faculty to teach each class, provision for details of class offerings
Coordinate and manage email and telephone contacts for the Dean’s office
Coordinate and manage calendar and appointments for the Dean.
Coordinate, create and manage adjunct and overload contracts for all departments in the Noonkester School
Coordinate, create and manage independent study requests, including processing contracts and creating courses in SIS
Plan and coordinate travel for the Dean, to include reservations, payments, reimbursements and all necessary arrangements for travel, dining, and lodging.
Assist students with problems or goals related to advisement and registration
Coordinate and manage logistics for the Noonkester School’s celebration of Humanities Month each October in conjunction with the Mississippi Humanities Council
Assist Dean in managing special projects, events, and duties related to the Noonkester School

QualificationsRequired Qualifications


High school diploma
Ability to use common office productivity software, including Microsoft office suite (Word, Excel, and Outlook).
Ability to learn WCU’s student database software and classroom technology.
Ability to solve practical problems and deal with a variety of situations and people
Ability to respect and adhere to the strict confidentiality requirements of student and faculty records and engagement
Editorial skills, interpersonal skills, command of standard written and spoken English, data entry skills, knowledge of and/or ability to learn SIS, Word, Adobe Acrobat and EXCEL
Must be able to perform duties in an on-campus setting


Preferred Qualifications


Bachelor’s degree or 2 or more years clerical/office/administrative background
Experience in academic setting 
Ability to create a welcoming and helpful environment for the students, staff, and faculty.


Physical Demands


Must possess mobility to work in a standard office setting, and to use standard office equipment including a computer
Must have vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone
Must have the ability to sit or stand for extended periods of time
Must have strength and agility to move files, paper boxes, and minor office equipment
Must be able to perform duties in an on-campus setting