Medical Secretary III (Certified) - Ob/Gyn

Scheduled Hours

40

Position Summary

Works in a patient care area and performs advanced secretarial duties such as typing medical dictation requiring substantial use of medical terminology and maintains physician’s schedules.

Job Description

Primary Duties & Responsibilities

• Transcribes medical documents such as physician’s letters, correspondence, nurse’s notes and manuscripts; if order entry in the electronic medical record is part of the job function, completes requisitions/orders per Washington University guidelines.
• Maintains physician’s daily appointment schedule and calendar, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.
• Schedules appointments and procedures for patients.
• Prepares patient charts, including delivering work-ups.
• Greets visitors, answers telephones, takes messages and screens patient inquiries, providing information according to departmental procedures and policies.
• Serves as liaison between patients, physicians and staff, providing routine information to patient inquiries.
• Assists administrative/clinical staff during peak times, vacations/illnesses.
• Assists with retrieval and delivery of reports, films, etc.
• Performs other duties as assigned.

Preferred Qualifications

• Two years of college or business school.
• Ability to type and use various software packages.
• Working knowledge of medical terminology.
• Effective verbal, written and interpersonal communication skills.
• Demonstrated decision-making skills and ability to work independently.
• Working knowledge of general office equipment and computers (specifically Microsoft Office).

Required Qualifications

• High school diploma or equivalent high school certification and three years of related experience in a medical office setting.
• Medical Assistant certification/registration-eligible graduate or be scheduled to graduate from an accredited medical assistant program; substitutions include graduate of an accredited nursing program (such as RN/LPN). Ability to show proof of Medical Assistant registration /certification or complete Medical Assistant registration/certification within six months of hire date or within a shorter time frame if noted by hiring manager.
• Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).

Grade

G07-H

Salary Range

$18.91 - $29.32 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up