Administrative Assistant (Part-Time)

Our Chicago, IL office is seeking an Administrative Assistant. This part-time position will provide administrative assistance for 20-25 hours per week to a team of several professional staff members in the Tax and Audit department, Business Processing Outsourcing department, and the People Engagement team, including Partners and Associate Partners.

This position requires a positive, self-motivated individual with superior organizational skills, attention to detail, the ability to work within deadlines, and to execute multiple tasks simultaneously to ensure a high level of professional standards.

• Format and bind financial statement reports; prepare signed, secured PDFs
• Process client PDF copies of Corporate, Partnership, and Individual income tax returns
• Copy documents, send fax messages, and mail receipt and delivery notices
• Process incoming and outgoing Federal Express, certified mail, and other courier packages
• Word processing duties, including composing memos, letters, emails, and other correspondence with little or no guidance
• Scan forms, reports, and correspondence into a PDF format
• Set up client and financial folders on the company’s network system
• Maintain client databases, including the update of contact information, setup of new projects, and maintenance of tax due lists and printing of such reports
• Assist with preparing and electronically mailing of client invoices monthly
• Maintain billing files and answer invoice-related inquiries from clients with the help of the billing manager
• Provide professional switchboard telephone support, including answering, directing, and screening calls
• Maintain electronic and paper filing system
• Perform internet research, as needed
• Greet and welcome visitors to the office
• Assist with internal meetings, events, and team lunches

• Able to work in a fast-paced environment
• Must work independently within an established administrative framework
• Part-time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short-notice reporting deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays. This role requires onsite presence 2-3 days per week.
• Excellent communication skills – use proper spelling and grammar, exhibit strong proofreading abilities, and write/answer correspondence with ease
• Demonstrated high-level client-service orientation with the ability to handle sensitive and confidential information with maximum discretion
• Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively
• Great time management and the ability to prioritize and multitask

• Proficiency or Advanced knowledge of Microsoft Office tools (Word, Excel, Teams)
• Suggested majors (Bachelor’s degree preferred): Business Administration, Accounting
• German language skills are preferred but not required

• 401K plan (up to 5% direct match of employee-paid contributions)
• Paid parking/public transportation reimbursement
• Mobile phone reimbursement

• We keep our employees current by supplying cutting-edge technology and access to learning opportunities
• We invest in the growth of our team members through regular feedback sessions
• We recharge as a team by celebrating deadlines and gathering at organized firm events
• We applaud the achievement of both career and personal milestones for individual team members on a firm-wide basis