Warehouse Operations Associate

Shift 1 (United States of America)

Warehouse and Distribution Coordinator

Job Description

Position Summary

The Warehouse & Receiving Coordinator is responsible for coordinating daily warehouse and receiving activities to ensure the accurate, safe, and efficient flow of materials throughout the facility. This position serves as a key link between Receiving, Inventory, Purchasing, Production, Quality, and Logistics.

The ideal candidate is a hands-on, highly organized individual who can effectively balance physical warehouse responsibilities with system transactions, documentation, inventory control, and cross-functional communication. This position requires strong attention to detail, a sense of urgency, and the ability to identify and resolve issues before they disrupt operations.

Essential Duties & Responsibilities

Receiving & Incoming Material

• Coordinate and process all incoming material and deliveries.
• Unload trucks and safely move materials using forklifts and other material-handling equipment.
• Verify incoming shipments against purchase orders, packing slips, and other receiving documentation.
• Inspect shipments for visible damage, shortages, overages, or incorrect material.
• Accurately complete receiving transactions within the ERP system.
• Properly identify, label, and route received material to the appropriate warehouse, inspection, production, or staging location.
• Coordinate with Quality when material requires incoming inspection or additional review.
• Communicate receiving discrepancies promptly to Purchasing, Quality, Logistics, and other appropriate departments.
• Maintain organized receiving and staging areas and prevent material from remaining unidentified or unprocessed.

Warehouse & Material Control

• Maintain accurate inventory locations and ensure material is properly identified and stored.
• Pick, stage, and deliver materials required for production, assembly, customer orders, and other operational needs.
• Perform material movements and system transactions accurately and in a timely manner.
• Support cycle counting and physical inventory activities.
• Research and assist in resolving inventory discrepancies.
• Monitor warehouse locations for incorrect, unidentified, damaged, or misplaced inventory.
• Maintain FIFO or other required material-rotation practices where applicable.
• Assist with Kanban, safety stock, and point-of-use inventory replenishment.
• Maintain clear aisles, designated storage locations, and an organized warehouse environment.
• Identify opportunities to improve warehouse space utilization and material flow.

Order Picking, Packaging & Shipping Support

• Pick material accurately according to sales orders, work orders, transfer requirements, or other documentation.
• Verify part numbers, quantities, condition, and documentation before material leaves the warehouse.
• Package and protect parts and equipment appropriately for movement or shipment.
• Assist with palletizing, wrapping, strapping, labeling, and other packaging requirements.
• Stage completed orders in designated areas for shipment.
• Support outbound shipping activities as required.
• Coordinate closely with Logistics to ensure material is ready when scheduled for shipment.

ERP & Inventory Transactions

• Accurately complete receiving, inventory movement, picking, staging, and other warehouse transactions within the ERP system.
• Research transaction discrepancies between physical inventory and system inventory.
• Maintain accurate material locations and inventory records.
• Review open receipts, incomplete transactions, and other exceptions requiring follow-up.
• Ensure warehouse transactions are completed promptly so inventory information remains reliable for Planning, Purchasing, Production, Sales, and Logistics.

Coordination & Communication

• Serve as a primary point of coordination for warehouse and receiving activities.
• Communicate material shortages, receiving issues, damaged material, inventory discrepancies, and other concerns promptly.
• Work cross-functionally with Purchasing, Production, Scheduling, Quality, Customer Service, Sales, and Logistics.
• Prioritize incoming and outgoing material based on production and customer requirements.
• Follow up on open issues through resolution rather than simply identifying the problem.
• Provide clear and professional communication regarding material status and warehouse priorities.
• Support urgent requests while maintaining accuracy and established processes.

Safety, Quality & Continuous Improvement