Part Time Temporary Human Resources Operations Specialist

Description

The Human Resources Operations Specialist provides part-time, on-site operational and programmatic support to the Monell Human Resources Office for approximately 15 hours per week. This role supports ADP Performance Management, Learning & Development, institutional documentation initiatives, including Employee and Faculty Handbook updates, and the imaging and digitization of HR records and documents.

The position plays an essential role in strengthening HR operations by improving system accuracy, documentation integrity, accessibility of records, and compliance. The role partners closely with Human Resources leadership, employees, faculty, and managers to ensure a consistent, organized, and high-quality people operations framework within a research-focused institution.

Essential Duties and Responsibilities

ADP Performance Management

• Support administration of the full performance management lifecycle using ADP Performance Management, including goal setting, review cycles, documentation, and reporting

• Assist employees and managers with system navigation, timelines, and process-related inquiries

• Monitor data accuracy and support reporting needs for HR leadership

• Contribute to continuous improvement of performance management workflow

Learning & Development

• Support Learning & Development initiatives, including onboarding, compliance training, and professional development programs

• Assist with administration and maintenance of content within the ADP Learning Management System (LMS)

• Track training completion, certifications, and required learning activities

• Coordinate logistics for orientations, training sessions, and learning events

Employee & Faculty Handbook and Policy Support

• Assist with the review, updating, and maintenance of the Employee Handbook and Faculty Handbook
  
  

• Support coordination with subject matter experts, leadership, and stakeholders during handbook and policy revisions

• Ensure policies and handbook content are clearly written, current, and consistently applied

• Maintain version control and support communication and distribution of updated handbooks

Records Imaging, Digitization & Document Management

• Support the imaging, scanning, and digitization of HR records and documents, including personnel files and historical records

• Organize, index, and maintain digital files in accordance with retention schedules, confidentiality standards, and institutional policies

• Assist with transitioning paper-based records to secure digital formats

• Ensure accuracy, completeness, and appropriate access controls for digitized records

Human Resources Operational Support 

• Utilize Google-based tools (Google Workspace: Docs, Sheets, Drive, Forms, Calendar) to support HR documentation, collaboration, tracking, and reporting

• Maintain accurate HR records in compliance with institutional policies and applicable regulations

• Assist with HR projects related to systems optimization, process improvement, and organizational effectiveness

• Handle sensitive and confidential information with discretion, professionalism, and sound judgment

Qualifications

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field, or equivalent experience

• Previous experience supporting HR operations in a Human Resources office environment

• Strong experience, Hands-on experience with ADP Performance Management and/or Learning modules.  ADP experience is a requirement.

• Strong working knowledge of Google-based tools (Google Workspace)

• Experience with document management, records imaging, or digitization processes

• Excellent organizational skills and attention to detail

• Strong written, verbal, and interpersonal communication skills

Core Competencies

• Integrity, co