Assistant Director 108720

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Position Number: 108720 Position Title (Classification Title):  Assistant Director 108720 Working Title:  Assistant Director Job Summary: The Assistant Director supports the Director of Undergraduate Admissions and the Director of Enrollment Systems and Operations in planning and coordinating admissions functions, with a primary focus on overseeing freshman and non-degree application processing and operations. Additionally, the Assistant Director serves as a Banner security expert and ITS liaison for the department. This role includes supervising and training full-time, part-time, and student staff who directly support admissions operations, particularly in freshman and non-degree application processing.

The Assistant Director is responsible for managing department-wide Banner security, administration, and staff training in accordance with university policies and procedures. They oversee the coordination and submission of Florida Board of Governors admissions reports, either by term or as requested. The Assistant Director works closely with Undergraduate Admissions leadership to interpret, implement, and educate staff on admissions policies and procedures, as well as relevant state and federal regulations.

This position also requires meticulous documentation of all processes and procedures. The Assistant Director oversees applicant residency reviews and contributes expertise in developing and interpreting university admissions policies and state legislation related to their area of supervision. They evaluate and innovate new business processes to improve efficiencies and support department goals.

In addition, the Assistant Director serves as a liaison with the Office of the Registrar to ensure the integrity of student records and regularly collaborates with the Assistant Director of Transfer Processing and the Assistant Director of the Slate CRM. In collaboration with the leadership team, they ensure university enrollment goals and objectives are met, and that deadlines are effectively planned and adhered to. Department Office of Undergraduate Admissions FLSA: Exempt Minimum Qualifications: Masters degree in an appropriate area of specialization and two years of appropriate experience: or a bachelors degree in an appropriate area of specialization and four years of appropriate experience. Position Qualifications: Requires a background and experience in higher education, with a strong understanding of state and federal guidelines related to the confidentiality of student records. Familiarity with policies and procedures set forth by the Florida Department of Education, the Florida Board of Governors, and the University of West Florida is essential. Must be able to interpret Board of Governors regulations and relevant state statutes and policies. Experience in admissions is required. Must be able to effectively communicate and interpret procedures and policies to university deans, directors, department chairs, and other authorized personnel and agencies. Ability to interpret transcripts and calculate GPA for applicants is necessary. Requires sound judgment in evaluating and differentiating information across various educational systems, and the ability to make residency decisions. Proficiency in supervision and Banner Security is required. Preferred Qualifications Knowledge of degree programs, university facilities, and services available to students. Proficiency in university Google accounts. Essential Functions / Job Duties:

• 45% - Oversees the daily management of admissions operations, with a primary focus on freshman and non-degree applications, by supervising staff responsible for admission decisions, as well as part-time and student staff who contribute to the process. The Assistant Director supervises the Dynamic Form residency process, cancellation requests, Freshman SSAR Validation Process, and high school evaluations for transfer applicants. They also manage unmatched documents, master audits, major changes, residency appeals, transcript processing, GPA calculations, SSAR review,