Executive Assistant

Executive Assistant

As the Executive Assistant to Thirty Madison’s two co-founders and president, you will manage vital aspects of their administrative agenda, including calendar management, travel coordination, expense reporting, and select internal team communications. You are the ideal candidate for the role if you possess a granular attention to detail, a flawless ability to communicate verbally and in written form, strong organizational skills, and an ability to juggle multiple critical requests simultaneously, all while meeting tight deadlines. You must have unimpeachable integrity when handling sensitive information and the ability to work autonomously while being a seamless extension of the leadership team. Above all, you embody the Thirty Madison mission of providing access to healthcare for all who suffer from chronic conditions.

Comp | Perks | Benefits 

• The base pay range for this position is $95,200.00 - $130,900 per year.** 
• Annual Incentive Plan + Stock Option Package
• Robust and affordable Medical, Dental, and Vision plan options 
• 401(k) with a match, commuter benefits, and FSA
• Annual $750 vacation stipend and $500 happiness stipend
• Flexible time off policy (Exempt) 

Responsibilities

• Organize and maintain complex calendars; prioritize and coordinate a high-volume and ever-changing schedule and priorities
• Facilitate communication on behalf of the CEO, COO, and President, ensuring that all messages are tracked and responded to promptly
• Organize, prioritize, and appropriately handle time-sensitive, confidential information
• Compile and submit expense reports
• Oversee and coordinate all travel arrangements, including necessary documentation
• Build efficiency and effective process guidelines into our support operations
• Collaborate on special projects as needed, encompassing office-related management tasks, event planning, board meetings, off-site meetings, and team events
• Fulfill other responsibilities as assigned by your manager/leadership

Qualifications

• At least 3+ years experience as an Executive Assistant
• Demonstrate experience in managing executive-level calendars and coordinating both domestic and international travel
• Exhibit the utmost maturity, integrity, and discretion in all aspects of work
• Display impeccable written and verbal communication skills
• Proficiently use the Google suite of products, including calendar, docs, sheets, and slides
• Excellent time management and organizational skills
• Thrive in a fast-paced environment, adept at multitasking, and maintaining a keen eye for details
• Bring a positive, collaborative, and proactive attitude to the workplace
• Demonstrate a strong problem-solving ability and maintain a terrific work ethic

U.S. Applicants Only

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Thirty Madison we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

We are proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity and inclusion.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions. Contact us at recruiting@thirtymadison.com to request accommodation.

About Thirty Madison 

Thirty Madison is a family of specialized healthcare brands devoted to creating exceptional outcomes for all. Each of its specialized brands is focused on a specific ongoing condition, and thoughtfully designed to support the unique needs of its community with personalized treatments and care; with Keeps for men's hair loss, Cove for migraine,  Facet for skin conditions, and NURX for sexual health. With empathy at the heart of its innovation, its proprietary care model