Administrative Conference Services Coordinator (Administrative Support Coordinator II)

Job Title

Administrative Conference Services Coordinator

Classification

Administrative Support Coordinator II

AutoReqId

552455

Department

Housing-Administration

Division

Vice President, Student Affairs Office

Salary Range

Classification Range $4,367 - $6,362 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,367 - $4,866 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

Living on campus is an excellent way to enhance your experience at Cal State Fullerton. Being a member of a living and learning community can help strengthen both your personal growth and academic success. You will have the opportunity to develop leadership skills, attend educational, cultural, and social programs, and interact more closely with faculty and university staff members. Cal State Fullerton currently provides residence hall and apartment style living for approximately 2,200 students that is safe, clean and very convenient. We seek an exceptional individual to join our team as the Administrative Conference Services Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

The Administrative Conference Services Coordinator is responsible for overseeing daily front desk operations across residential communities, including mailrooms, reception areas, and related customer service functions. Provides direct guidance and training to student staff, ensuring they are knowledgeable about university policies, procedures, and resources. Manages package delivery systems, maintains supply of inventories, oversees signage updates, and responds to inquiries through the general Housing email account, escalating issues when necessary. Supports large-scale departmental events such as Move-In, Move-Out, and Experience CSUF, while assisting the Assistant Director of Occupancy and Operations with staff meetings, student staff performance feedback, and recruitment.

Plays a key role in departmental human resources support by coordinating student hiring processes, managing onboarding and separation protocols, maintaining employee files, tracking payroll records, and ensuring compliance with university policies and procedures. Provides administrative support to associate directors, including scheduling meetings, maintaining confidential records, routing correspondence, and assisting with projects. Serves as a backup to the Administrative Analyst when needed. The Administrative Conference Services Coordinator contributes to broader administrative functions of the department. Delivers excellent customer service across multiple channels, supports departmental communications through the management of mass email messaging, assists with key accountability systems, and provides flexible support for projects and initiatives as assigned by Housing leadership. Other duties as assigned.

Essential Qualifications

High Schoo