Contracts Administrator

Envision Radiology, a 100% ESOP-owned company, seeks a Contracts Administrator to join the team!
Monday - Friday 8:00 AM - 5:00 PM | Position Pay Range: $39.06 - $47.07
Opportunity for an additional, discretionary bonus available
Open to AL, AZ, CO, FL, ID, LA, MO, NE, OK, TX, UT, VA, & PA Markets.

Summary/Objective

The Contracts Administrator is responsible for managing the drafting, data entry, retrieval, and storage of company contracts utilizing the organization’s electronic contract lifecycle management system. This position provides direct support to the Contracts Manager for standard contract drafting, renewal requests, and data entry, while coordinating with internal departments to ensure accurate and timely contract administration. The Contracts Administrator serves as a key resource for maintaining contract records and supporting compliance with contractual obligations across the enterprise.

Essential Functions

1. Drafts standard contracts including memorandums of understanding, vendor agreements, service contracts, and NDAs in accordance with company templates and guidelines.

2. Maintains accurate and complete contract records within the company’s contract lifecycle management system, including data entry, contract logs, version control, and secure storage of all executed agreements.

3. Monitors contract timelines, upcoming expirations, and outstanding obligations, proactively communicating renewal and termination details to internal stakeholders and external parties to ensure timely action.

4. Coordinates with internal departments to gather necessary contract information and communicates professionally with internal stakeholders and external vendors regarding contract terms, status updates, and required documentation.

5. Supports audits and reporting related to contracts, ensuring documentation is organized, accessible, and audit-ready at all times.

6. Assists the Contracts Manager with standard contract drafting, review, and renewal requests as directed.

7. Supports continuous process improvement efforts by identifying opportunities to enhance contract administration workflows and system utilization.

8. Performs other duties as assigned.

Competencies

1. Communication Proficiency.

2. Customer/Client Focus.

3. Decision Making.

4. Ethical Conduct.

5. Problem Solving/Analysis.

6. Thoroughness.

7. Conversant in contract terms.

8. Time Management

Supervisory Responsibility

This position has no supervision responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to talk and hear.

Travel

No travel is expected for this position.

Job Qualifications

Job Qualifications/Experience:

• Two or more years of experience in a contracts or legal administration role.

• Strong attention to detail with excellent organizational and time management skills.

• Basic understanding of contract terms and legal terminology.

• Proficiency with Microsoft Office and contract management or electronic contract lifecycle management systems.

• Ability to manage competing priorities and meet deadlines in a fast-paced team environment.

• Detail oriented, self-motivated, a problem solver and a team player.

• Strong communication skills & professional demeanor.