Accounts Payable Specialist

Description

Accounts Payable Specialist Best Place to Work 2023!
The Accounts Payable Specialist will be responsible for all Accounts Payable functions, including compiling and verifying invoices, verifying general ledger and distribution coding, researching and resolving invoice discrepancies, and issuing checks for payment, with attention on continuous improvement of efficiency, productivity, and accuracy. The Accounts Payable Specialist is part of the Finance team, which ensures the integrity of the organization’s accounting information. This position strives to fulfill the mission of United Way of Connecticut (UWC) at all times while at work.
What will you do: 

• Responsible for managing the accounts payable system, including researching, recommending, and implementing new or revised procedures to enhance efficiency and accuracy in the accounts payable process.
• Reviews incoming invoices, mileage reports, check requests, credit card statements, and accompanying documentation for accuracy, compliance with grants/contracts, proper approval, and allocation codes.
• Enters vendor invoices, check requests, and credit card charges into the accounting software and uploads supporting documentation as needed.
• Processes checks on a timely basis and submits the check register to the accounting system.
• Researches and responds to payment inquiries and information requests from staff and vendors while maintaining positive relationships with both.
• Obtains W-9 Forms from appropriate vendors and verifies tax identification number (TIN) through IRS e-Services TIN Matching program.
• Maintains electronic vendor files, including contracts, assurances, W-9 Forms, and certificates of insurance.
• Prepares and files IRS Form 1099s at year-end.
• Prepare and analyze accounts payable aging reports to monitor overdue payments and outstanding liabilities.
• Supports the reconciliation of accounts payable sub-ledgers with the general ledger to ensure accuracy.
• Ensures compliance with procurement policies and organizational standards.

Other Functions

• Backup for other Finance team members as needed.
• Performs other duties as assigned.

The Pay & Benefits: $22.12 per hour 

Spanish- or Portuguese-speaking applicants who are hired and pass certification will receive an additional $0.75 per hour for professional proficiency in one language or an additional $1.50 per hour for both languages.

• An outright 5% 401(k) contribution.
• 20 days of Paid Time Off in a calendar year – you begin accruing immediately!
• 13 paid holidays per year.
• Generous health benefits, including over 80% coverage of your medical plan premium and deductible.
• Tuition reimbursement (after 1 year).
• Employment at UWCT counts toward Public Service Student Loan Forgiveness.
• Supportive, culturally diverse, and inclusive company culture.
• And more!

The Hours: Monday through Friday, 8:00 a.m. – 4:30 p.m. (Full-Time). Additional hours may be required at busier times of the year (i.e., during the annual audit or tax year end).   On-site presence required up to 3 days per week.

Requirements

• High School Diploma/GED and three years of experience working in accounts payable required.
• Solid knowledge and experience of computerized accounting systems are required.
• Experience with the MIP/Abila accounting system is preferred.
• Proficiency with Excel, Outlook, and Word required.
• High level of accuracy and attention to detail required.
• Solid written and verbal communication, listening, organization, and priority-setting skills.
• Strong customer focus in all tasks and activities, even while under pressure.
• Solid problem-solving skills.
• Ability to work and produce in a team environment.
• Ability to maintain a high level of confidentiality in day-to-day duties.
• Ability to relate well with people from diverse groups.
• Ability to perform job with integrity and values consistent with the UWC Mission.

                                                                 APPLICATION DEADLINE: January 10, 2025