Payroll Associate - Global Financial Operations Team

Wayfair’s Global Financial Operations team is seeking a Payroll Associate, reporting directly to the Payroll Manager, based in our Financial Shared Services team in Galway.  We are looking for the right individual to support the Global Payroll team. The ideal candidate will bring strong organizational and planning skills, highly motivated, detail oriented, collaborative, self-motivated, customer oriented mindset,  a high sense of urgency and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable! 

Wayfair’s Global Financial Operations team supports and manages the day-to-day activities for many teams across the organization. These activities include Invoice processing, supplier & vendor statement reconciliation and payment, cash collections, expense payments, employee salary payments, supplier credit card programs..the list goes on ! This team serves as a Finance service center for all employees, Suppliers, Vendors, Category Management, Offshore teams, legal, HR. This is a unique opportunity for someone with excellent organizational skills to take their career to the next level.

Key Responsibilities Include:

• Take full ownership of completing Monthly Payroll to ensure the timely processing of payroll across several entities 
• Ensure payroll reporting and employee payments are accurate and compliant with company policy and local country and regulations
• Working within the payroll team to assist your colleagues with their workload and cover periods of leave
• Responsible for building and maintaining the following guidelines and training documents: 
• Payroll Process documentation
• Up to date Payroll InfoHub page
• Payroll data in various systems
• Ensuring quality and completeness of payroll data across company systems
• Respond to employee tickets and resolve employee monthly payroll queries in line with Payroll SLAs
• A relentless focus to employee satisfaction must be maintained at all times
• Collaborate with internal stakeholders (Talent teams, Customer Service management, Finance team) to ensure a smooth and accurate monthly payroll process 
• Actively engage in continuous improvement initiatives across teams:
• Ensure timely guidance is provided to the Business on Payroll timelines & expectations
• Embrace Wayfairs People Principles & demonstrate ownership
• Find ways to continuously improve efficiency of all tasks within your remit
• Respond to audit queries and regulatory inquiries, as needed
• Demonstrate account knowledge by applying finance concepts, knowledge, procedures and practices in the best interest of Wayfair
• Comprehends and consistency applies company policies and procedures. Understand internal accounting processes, practices, SOX and internal controls necessary to safeguard company assets and minimise exposure
• Assist with system testing ensuring internal controls issues are detected, reported and working as required and assist team with systems issues and raise service desk tickets.
• Work in various projects, in various capacities, perform other related tasks as assigned by your Manager e.g: SAP implementation
• Independently able to research and resolve issues

Skills & Experience:

• Bachelor’s Degree/Payroll/Finance qualification desirable
• At least 1-2 years of experience working in a busy FinOps environment with experience managing payroll submission for multiple countries 
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed
• An understanding of Employee Income Taxation and Statutory requirements is a strong advantage  
• Previous experience working with a Third Party payroll provider is advantageous
• Experience of Payroll migrations and new market expansions is advantageous
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Extremely high level of discretion pertaining to confidential information
• Flexible and able to handle ad hoc issues that may arise outside of core business hours

Assistance for Individuals with Disabilities

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job app