IT Administrative Project Manager

Company Description

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

Job Description

General Summary

Responsible for developing, planning, organizing, and managing a variety of initiatives and small projects in support of the Department. Collaborate with IS&T leaders, UMMS leaders, and staff to ensure the successful implementation of projects and initiatives. Perform complex analysis and evaluation of data to provide interpretation and guidance to leadership in support of strategic planning, program development, operational changes, budget development, and other priorities. Work is performed under limited supervision. Direct report to the Vice President, Clinical Systems & Chief of Clinical Informatics

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Provide department support for the VP, Clinical Systems & Chief of Clinical Informatics.
• Participate in and leads committee and ad hoc meetings as assigned.
• Ensure that project or initiative objectives are met by monitoring and measuring progress regularly to identify blockers and potential risks to project success and take corrective action, as necessary.
• Collaborate with stakeholders to define project scope, goals, and deliverables.
• Regularly communicate issues and updates related to all initiatives to the VP Clinical Systems and Chief of Clinical Informatics.
• Provide status reporting to project teams and leadership to show the overall health of the project/initiative, issues of concern and expense forecasting and tracking.
• Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence.
• Responsible for ensuring projects and initiatives are completed on-time, within budget, by ensuring that activities are properly sequenced and within coordinated timelines.
• Function as a liaison between various teams and leadership to ensure alignment with project objectives.
• Maintain project documentation, including meeting minutes, project plans, status reports, and issue logs.
• Design and create engaging reports, presentations, and visualizations that are understandable and communicate compelling stories to diverse audiences.
• Establish and maintain collaborative relationships with all levels of leadership, staff, and vendors.
• Perform other duties as assigned.

Qualifications

Education and Experience

• Bachelor’s degree in Business Administration, Finance, Healthcare Administration, or related field.
• Four (4) years of applicable experience may be substituted for Bachelor’s degree.
• Three (3) years of related work experience in project management, management consulting, process improvement, or similar positions which includes communication with internal/external customers, physicians, and senior executives required.
• Minimum three (3) years’ progressively responsible planning, financial, process analysis, or strategic development experience required. Healthcare related experience preferred.
• Project Management Professional (PMP) certification preferred.

Knowledge, Skills, and Abilities

• Working knowledge of medical terminology, accounting and/or statistics.
• Solid understanding of project management methodology including the ability to identify and resolve issues, manage risk, develop detailed work plans and specifications, prioritize, perform resource allocations, lead team meetings and drive accountability.
• Working knowledge of clinical systems technology used in various health care settings.
• Proven track record of delivering projects on t