Managing Editorial Assistant, Knopf Doubleday Publishing Group (Open to Remote)

Managing Editorial Assistant, Knopf Doubleday Publishing Group (Open to Remote)

The Knopf Doubleday Publishing Group, a division of Penguin Random House, seeks a Managing Editorial Assistant to join its team. The assistant would provide administrative and managing editorial support for an impressive list of fiction and nonfiction. These positions offer the opportunity for growth and to learn about the overall managing editorial process and the inner workings of a publishing office.

 

Daily responsibilities include all-around project support in creating the Knopf list. Working together as a team, the Managing Editorial department tracks various pieces of the schedules for manuscripts, cover design, and marketing materials to ensure that each manuscript becomes a finished book, considering everyone's needs and negotiating a process that works for everyone. Given that, this job is an exciting opportunity to get an overview of the publishing process and act as a point of contact with various departments across Knopf, including but not limited to editorial, production, design, and marketing.

 

Applicants should be highly motivated, superbly organized, and enthusiastic about publishing. We are looking for a detail-oriented, meticulous self-starter who enjoys commercial fiction and nonfiction and is invested in the process of bringing them to a wide readership, has strong analytical skills, communicates clearly, and will be an active participant in a collaborative team. The ideal candidate will manage a diverse set of responsibilities efficiently and effectively and is comfortable asking for help when needed.

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Applying for this role: For consideration, please apply by January 2, 2024. A resume and cover letter are required to be considered for the role.

 

The Role:

• Routing and tracking jacket and cover copy materials to other departments for approval and maintaining due dates in the database
• Setting schedules for, routing, and tracking bound galley materials
• Maintaining the schedule for weekly cover meetings with the Art and Editorial departments, creating agendas, coordinating materials, and keeping notes
• Reviewing titles up for reprint and compiling lists of cover and text corrections needed
• Watermarking files for editorial, marketing, publicity, and others as requested
• Assist in tracking Netgalley epub schedules
• Updating data in SAP and the FileMaker Pro database as needed
• Providing general administrative support to the Managing Editorial department, backing up colleagues, and assisting with special projects as needed

 

The Essentials:

• Exceptional attention to detail, proofreading skills, the ability to prioritize, and strong follow-up skills
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively and meet deadlines, take initiative, and problem-solve creatively
• A team player with the ability to build relationships with other departments. A collaborative spirit is essential.
• Superb organizational and time management skills
• Outstanding ability to manage multiple priorities in a deadline-driven environment
• Solutions-focused when met with challenges and can comfortably adapt to changes and anticipate needs when needed once familiar with the role of a Managing Editorial Assistant
• Proficiency with Microsoft Word, Excel, and Outlook
• Familiarity with the Chicago Manual of Style
• Familiarity with FileMaker Pro, InMotion, Adobe Acrobat Pro, and/or SAP a plus

 

The salary for this position is $48,000.  Full-time employees are eligible for our comprehensive benefits program.

 

 

Penguin Random House is the leading adult and children’s publishing house in North America, the United Kingdom and many other regions around the world.  In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution.  Our vibrant and diverse international community of nearly 250 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children’s Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others.  More information can be found at http://www.penguinrandomhouse.com/.

 

Penguin Random House values the array of talents