Specialist, Global Exhibits Advisor

Job Description

The Global Exhibits Advisor/Specialist serves as a business partner within the Global Exhibits team, providing strategic and executional support for the design, management, and delivery of US Human Health exhibit programs, with a focus on mature brands. The role requires deep subject matter expertise in pharmaceutical exhibiting, especially 10x10 and in-line exhibit spaces, and supports optimal customer service, efficiency, and congress strategy execution.

Key Responsibilities

Exhibit Strategy and Execution

• Partner with internal stakeholders to deliver strategic and executional exhibit solutions.

• Support the design, execution, and management of US Human Health exhibit programs.

• Ensure congress strategy is effectively realized through exhibit planning and delivery.

• Provide solutions that maximize customer service, efficiency, and use of company assets.

Cross-Functional Collaboration

• Liaise with medical teams and congress associations to maximize medical and promotional opportunities.

• Assist in, and in some cases lead, cross-functional planning meetings leading up to events.

• Partner with internal clients during profit plan sessions to provide feedback and recommendations on programs and exhibits.

Compliance and Industry Expertise

• Develop expertise in promotional exhibits and lead or support pre-conference compliance sessions.

• Understanding of current industry guidelines and changes, including:

  • EFPIA

  • ICCA

  • IAEE

  • PhRMA / Sunshine Act

• Apply evolving industry standards to internal corporate policies and exhibit practices.

Mentoring and Reporting

• Mentor new marketing and promotional partners on exhibit delivery processes.

• Assist in developing periodic reports and presentations on exhibit activity, spend, and savings.

Budget Management

• Assist in managing multi-million-dollar marketing exhibit budgets.

• Support monthly forecasting and reconciliations.

• Help ensure financial tracking and accountability for exhibit programs.

Education

• High School Diploma/GED required.

Required Experience and Skills

• Minimum of 4 years of experience in exhibit/program management within the pharmaceutical or healthcare industry (with Degree) or 7+ years without degree.

• In-depth knowledge of current industry guidelines, trends, and exhibit structures/types

• Strong financial skills

• Experience with SAP and Veeva PromoMats essential

• Experience working in a fast-paced, cross-functional environment

• Strong verbal and written communication skills

• Strong problem-solving, planning, and organizing abilities

• Ability to manage multiple stakeholders and projects effectively

• Excellent organizational and time management skills

• Demonstrated ability to learn quickly

• Computer proficiency with Windows-based software

• Self-motivated and hands-on work style

• Proactive and effective communicator

• Proven ability to collaborate and execute projects successfully

• Willingness to travel up to 20% yearly

• Ability to work evening and weekend hours in support of exhibit projects occurring

Preferred Qualifications

• Bachelor's Degree preferred

• Experience with healthcare or pharmaceutical industry compliance requirements, including:

  • PhRMA Guidelines / Sunshine Act

  • ICCA

  • IAEE

  • EFPIA

• Creative thinking and problem-solving skills

MSJR

Required Skills:

Budget Management, Exhibit Design, Exhibition Coordination, Exhibition Curating, Exhibit Planning