Lateral Associate Recruiting Assistant

Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

Lateral Associate Recruiting Assistant

Title: Lateral Associate Recruiting Assistant
Department: Recruiting
Reports To: Recruiting Manager
Location: Dallas or Houston, Texas (Hybrid – Eligible for one remote workday per week)
FLSA: Non-Exempt

POSITION SUMMARY:
The Lateral Associate Recruiting Assistant supports Jackson Walker’s attorney recruiting initiatives with a focus on lateral associate hiring and integration. This position assists with scheduling, interview coordination, onboarding logistics, and candidate communications for lateral attorney hires. The Assistant collaborates with recruiting professionals, attorneys, and business staff to ensure a seamless hiring process and positive candidate experience.

This role also provides administrative support for pipeline programs and firmwide recruiting projects, contributing to the department’s overall efficiency and success.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Lateral Recruiting & Integration

• Track and maintain candidate information, interview schedules, feedback, and reports in the applicant tracking system.
• Coordinate logistics for virtual and in-person interviews using platforms such as Zoom, Microsoft Teams, and Flo Recruit.
• Assist with onboarding and integration of new associates, including integration surveys and follow-up activities.
• Prepare and maintain candidate profiles, process invoices, and handle reimbursements related to recruiting activities.
• Support recruiting leadership in preparing confidential reports and statistical data related to hiring trends and outcomes.

Pipeline Programs

• Assist the Recruiting Manager in coordinating firmwide pipeline initiatives and outreach.
• Help plan and execute events associated with pre-law pipeline recruiting efforts and shadow day programs.

General

• Assist with social media and recruiting content for firm channels, including posts and promotional materials.
• Submit expense reimbursements and assist in budget tracking and vendor management.
• Order and manage promotional items and recruiting materials inventory.
• Coordinate conference room scheduling and event logistics with JWVideo and Catering teams.
• Support recruiting team events, team-building initiatives, and department meetings.
• Develop and maintain relationships with attorneys, firm leadership, and administrative staff.
• Participate in NALP and local recruiting organizations (e.g., RADS, HALRA).
• Provide general administrative support to the recruiting team and assist with s