Part-Time Executive Assistant

Job Description

JustFab is looking for a Part-Time Executive Assistant.

How Do You Fit In?

The Executive Assistant will support the Chief of Staff and will play a key role in driving success for the CEO. This position will be responsible for performing an array of administrative duties requiring confidentiality, initiative and sound decision making on behalf of the CEO.

The right candidate will provide exceptional executive administrative support by means of seamless calendar management, strong and proactive communication, well-written external correspondence, and performance of clerical functions such as scheduling meetings and conference calls, preparing expense reports, and making travel arrangements – all with minimal supervision.

Additionally, the candidate must have the innate ability to interact with leaders throughout the company, always with a high level of trustworthiness, poise, and professionalism. The candidate must be able to maintain calm under pressure and thrive in a fast-paced, high growth environment, remaining flexible, proactive, resourceful and efficient. They should demonstrate expertise in developing effective relationships across a highly matrixed organization.

This position will report into the Chief of Staff.

What you will do:

• Take a proactive approach to all responsibilities, anticipating needs and independently facilitating solutions through high quality, detail-oriented work that is a strong representation of the brand and the executive office.

• Complete a wide variety of administrative tasks including managing CEO and brand calendars, prioritizing most important items and resolving all conflicts in a timely manner.

• Own communication and coordinate planning with external stakeholders in a timely and professional manner, while demonstrating the highest level of customer/client service.

• Successfully complete critical aspects of deliverables with an independent, hands-on approach.

• Maintain contact/distribution lists and other needs to help the organization function effectively.

• Plans, coordinates and ensures schedules are followed. Conveys a solution-oriented attitude to those looking for time with leadership team.

• Prioritize conflicting needs; handle matters expeditiously and proactively; follow-through on projects to successful completion.

• Processes new hire setups ensuring equipment delivery, network account and software setup timely for new hire start date (direct reports for CEO, follow up with IT for other team members as needed)

• Takes ownership of special projects as needed including planning and attending teambuilding events and seeing through details from start to finish.

• Process Expenses for CEO, Department and other executives as needed.

• Process Travel requests.

• Supports team initiatives and coordinates celebrations for individuals, teams and market launches.

• Approachable, friendly and willing to help or re-direct any queries from all staff.

• Organize hospitality and morale-boosting efforts across the team, including gifts, snacks, get-togethers, and celebrations.

What you can bring:

• Bachelor's degree required.

• 2- 5+ years of experience as an executive assistant.

• Superior skills in Outlook; additional expertise in other Microsoft 365 suite applications preferred.

• Proven ability to handle confidential information with discretion and trustworthiness.

• Eagerness to learn and grow in the executive administration track to contribute increasingly more as the role is mastered.

• Confident communicator who brings excellent written and oral communication skills and strong follow-up.

• Highly organized, with strong attention to detail.

• Enthusiastic team player with the flexibility to re-prioritize, multi-task and switch tasks fluidly.

• Demonstrated ability to work independently and meet deadlines in a fast-paced environment.

• Ability to plan ahead and anticipate challenges.

• Highly accountable and able to drive accountability in others.

• High emotional intelligence and diplomacy.

• Resourceful and solutions-oriented mindset.

Required Skills:

• Excellent interpersonal skills and the ability to build strong relationships with stakeholders, including staff, company executives, and external partners.

• Demonstrates proactive approach to problem-solving, strong decision-making capability, and acts with urgency when needed.

• Executive and professional prese