Admin & Office Assistant

At Toyota Material Handling Europe, we create the technology that keeps the world moving. Diverse businesses across Europe depend on our logistics and material handling solutions. By pioneering technology like automation, connectivity and productivity solutions, we enable our customers' logistics operations to be as efficient as possible.

We firmly believe in setting ideas in motion. At Toyota Material Handling Europe, we are over 13,500 colleagues passionate about supporting companies of all sizes with todays and tomorrow’s material handling challenges. Because we know that our business and our industry are essential and sometimes even critical for them, for daily life and society at large.

In our respective headquarters in Mjölby, Sweden, Willebroek, Belgium, in our Sales companies across Europe, or in our factories in France, Italy and Sweden, you can be part of an extraordinary journey. And together, we will Move the world towards easy and sustainable.

The Position

We are now looking to strengthen our team with a  Admin & Office Assistant, where you’ll be the heart of our office—ensuring smooth daily operations while also supporting HR and employee engagement initiatives. This role is perfect for you if you like a varied and hands-on role where your organizational skills and people-first mindset will truly shine. You will be part of a larger HR team based both in Belguim & Sweden.

Your Responsibilities

In this role, you’ll combine two key areas of responsibility — Office & Administrative Support and HR Administrative Support — playing a central part in creating a smooth, welcoming, and well-functioning workplace at our Brussels office.

Office & Administrative Support:

• First point of contact for internal office-related questions
• Welcome and assist visitors, ensuring a professional and friendly reception
• Organise and support internal meetings and events (logistics, catering, materials).
• Office management from A to Z:  manage office supplies, facility coordination, maintain filing systems and general office upkeep
• Creating & follow-up PR requests for HR/Admin/IT team & do the necessary approval of invoices in SAP

HR Administrative Support:

• Track and report on office attendance and absences.
• Maintain and update internal communication boards and HR-related postings.
• Support the administration of the company car fleet (documentation, follow-up).
• Assist with onboarding logistics and documentation for new employees.
• Help coordinate HR events, training sessions, and employee engagement activities
• Contribute ideas and support initiatives that foster a positive and inclusive workplace culture.

Your Profile

• 2-3 years in an administrative or office support role
• Strong organizational skills and attention to detail
• Able to prioritise multiple tasks in your daily work
• Excellent communication skills in Dutch & English (spoken & written)
• Pro-active, solution oriented and able to work both independently and as part of a team
• A high level of discretion and professionalism when handling sensitive or confidential information.
• Bachelor degree in relevant field ( HR/Ofice management) or equivalent through experience

Our Offer

At Toyota Material Handling Europe, we’re not just a global leader in a fast-moving industry – we’re a team that values collaboration, growth, and making a real impact. In this dynamic, diverse, and international environment, we offer a workplace where you can thrive and bring your ideas to