Temporary MS Programs Office Operations Assistant - McCombs School of Business - MS Programs Office - (UTEMPS)

Job Posting Title:

Temporary MS Programs Office Operations Assistant - McCombs School of Business - MS Programs Office - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

30

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 14, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is August 14, 2026.

Purpose

The UTemp Administrative Associate for the McCombs MS Programs Office (MSPO) serves on the Operations Team and will provide focused administrative support. This role reports to the MSPO Director of Operations and Strategic Initiatives. Desired start time is as soon as possible. Duration of assignment is anticipated to be through early August 2026 but this may change depending on department needs.

Responsibilities

• Answering student inquiries regarding tuition, billing, registration, scholarships, payments, and residency status. Assist with registering students for courses (pending training and systems access).  Assist with creating bills, fee waivers, and scholarship distribution awards Initiating, monitoring, and completing vendor payment requests related to events and workshops.  Greeting guests and answering incoming phone calls.

• Collaborate with Events Manager as needed for logistical support of MSPO events. Monitoring a shared MSPO Registrar email inbox.  Attending bi-weekly Operations Team meetings to stay apprised of team initiatives and needs.  Collaborating with the Director of Operations and Strategic Initiatives to ensure the team is supported administratively to accomplish all tasks and goals.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Ability to work a minimum of 30 hours/week, on-site, during normal core business hours (*note that exact schedule will be agreed upon as a part of hiring process). Reliable transportation and ability to navigate UT/UT-adjacent parking. The is an on-site role located in the 5th floor of Rowling Hall. Proficiency in Microsoft Office including Outlook, Teams, Word, and Excel.  Comfortable using Zoom and MS Teams video.  Excellent communication and customer skills.  Comfortable in a fast-paced professional environment.

Preferred Qualifications

Previous experience with Mainframe, DEFINE, FRMS, and/or McCombs Payment Portal.  Previous experience in an Option III and/or self-Registrar environment Advanced Excel skills.

Hourly Rate

$22.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 30

• Works hours to be discussed and agreed with the supervisor.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.