OFFICE ASSOCIATE - KEYBOARDING
State of IllinoisAbout the role
Job Requisition ID: 57106 IPR#26-01570
Opening Date: 06/26/2026
Closing Date: 07/13/2026
Agency: Department of Transportation
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: Keyboarding
Salary: Anticipated Starting Salary (Effective 7/1/26) $4,144 Monthly; Full Range: $4,144 - $5,429 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 2
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Transportation is seeking to hire an Office Associate. The successful candidate will gather necessary information required for research and data to technical staff and also maintain and update the Bureau of Claims’ file systems, serve as receptionist, process incoming checks, and type invoices/vouchers for payment to claimants and businesses ensuring accuracy of payee information and payment amount. The Bureau of Claims handles confidential and personally identifiable information daily. The successful candidate will ensure the security and confidentiality of this information.
Essential Functions
- Gathers necessary information required for research and data to technical staff.
- Updates and maintains the computerized Bureau of Claims file system by accessing the Risk Evaluation And Legal Management database (REALM).
- Maintains the Bureau of Claims file system.
- Serves as receptionist.
- Keyboards invoices and vouchers for payment to claimants and businesses ensuring accuracy of payee information and payment amount.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school.
- Requires two years of office experience.
- Requires ability to keyboard accurately 45 wpm.
Preferred Qualifications
- Prefers ability to follow oral and written instructions.
- Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
- Prefers extensive knowledge of office practices, procedures, and programs.
Conditions of Employment
- Requires successful completion of a background check and self-disclosure of criminal history.
- This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
- The conditions of employment listed here
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