Department Coordinator - IHP

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

The MGH Institute of Health Professions, a distinguished graduate school affiliated with Mass General Brigham, is seeking a Department Coordinator for a dynamic 20-hour per week, in-office role. Situated at the crossroads of higher education and healthcare, this position calls for someone with exceptional organizational skills and a creative flair to manage various administrative tasks while contributing to communications and social media efforts. The role involves diverse responsibilities, including processing business transactions, crafting news briefs, and assisting with social media, offering a chance to grow within a supportive environment. Ideal candidates will have a high school diploma (with a bachelor’s preferred), 1-2 years of office experience, and proficiency in Office 365, along with strong communication skills and attention to detail.

 

Qualifications

Overview

The MGH Institute of Health Professions, the graduate school for Mass General Brigham located in the Charlestown Navy Yard, sits at the intersection of higher ed and healthcare. Our mission — more critical than ever given the complexity of today’s healthcare systems — is conducted through our academic programs in two schools: School of Nursing and the School of Health and Rehabilitation Sciences, with many programs top-ranked by U.S. News & World Report.

The Office of Strategic Communications operates on parallel tracks, keeping the Institute community and those outside it — including media — informed. Within the Institute community, we communicate information around campus events, gatherings, faculty thought leadership, and accomplishments of our students, faculty, and researchers through a mix of emails, social media, and feature stories that are posted on the homepage and in the MGH Institute Newsroom. Outside the Institute community, we are raising the name recognition of the MGH Institute by alerting media outlets and the community to innovative programs, initiatives, and faculty expertise.

Opportunity

The Department Coordinator is a 20-hour per week, in-office position.  

The successful candidate will possess superb organizational skills to process business transactions, handle administrative tasks, and tap into their creative side by taking photos, writing news briefs, and assisting with social media tasks. With the many hats being worn, the successful candidate will grow in a role that encompasses various lines of responsibility. Among the tasks during a given week:

Client Services                                                                                                                              33%

To work with our partners within the Mass General Brigham system, you will need an exceptional attention to detail as you:

• Execute purchase orders, submit requisitions and invoices, obtain quotes from vendors, submit change orders and monthly expense reports, obtain scopes of work, and set up new vendors in our financial management system (Workday).
• Work with Finance on accruals and expense transfers (reclass)
• Follow-up with various partners within Mass General Brigham to ensure transactions are in motion

Communications                                                                                                                        34%

• Handle photography requests
• Work with Smartsheet (project management system) to input story information, add announcements to intranet, send TV ad displays to Informational Technology department
• Checking tracking service for media hits/mentions of MGH Institute  
• Monitoring departmental email account
• Assist in categorizing photos in Photoshelter (photo database)
• Craft monthly Employee Spotlight feature
• Obtain research listings from faculty, then post on intranet 

Social Media                                                                                                                                  33%

• Organize assets (photos, videos, graphics) into labeled folders for easy access
• Monitor competitor accounts and summarize