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Director, Facilities Operations
Planned ParenthoodNew York City, United Statesfull_timeVerifiedPosted 27 Dec 2023
About the role
Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek a Director of Facilities Operations. This job reports to the Deputy Chief Operating Officer (DCOO), Chief Internal Audit Manager in the National Office, Safety, Security & Workplace Services team. The Facilities Operations team manages and maintains our office workspaces and offices critical to achieving the organization’s mission through supporting our National Office workplace culture and operations. This role is based in our New York City office and also covers our Planned Parenthood Global offices in Africa.
Purpose:
This Director will provide day-to-day support to ensure all aspects of our facilities are maintained at the highest standards to support our business operations. This role requires a strategic thinker with strong leadership, problem-solving, and communication skills, who can drive efficiency and effectiveness in facility management processes. They will be responsible for overseeing the planning, execution, and management of the physical workspaces in our offices, as well as adapting existing policies or strategies to specific operational contexts. The ideal candidate will be an agile individual that can manage multiple tasks, with an attention to detail, and has the ability to think ahead to maximize the efficiency and effectiveness of our work. They must be able to respond to emergency situations, provide concise briefings to leadership, as well as be available after normal business hours to respond to emergencies or time sensitive matters.
Delivery:
This Director is a key leader within the Safety, Security, and Workplace Services team and must provide concise, timely, and relevant updates to the Deputy Chief Operating Officer and key stakeholders. Their responsibilities will include but are not limited to, providing:●Strategic Leadership: Develop and implement a comprehensive facilities management strategy aligned with the organization's goals. Collaborate with executive leadership to integrate facility management into overall business strategies.●Operational Oversight: Manage daily facility operations, including maintenance, repairs, renovations, and space planning. Ensure all facilities comply with regulatory requirements, health and safety standards, and environmental sustainability initiatives.●Project Management: Oversee capital projects, renovations, and upgrades to facilities. Coordinate project timelines, budgets, and resources to ensure successful completion within scope and timeline.●Emergency Preparedness: Partner with the Safety, Security, and Workplace Services National Office Security and Business Continuity teams to implement emergency response plans, including disaster recovery and business continuity plans. Support drills and ensure facilities are equipped to handle various emergency scenarios.●Space Utilization and Planning: Collaborate with teams within the Safety, Security, and Workplace Services to optimize space utilization, ensuring efficient layouts and allocations that meet evolving business needs.●Reporting and Metrics: Establish performance metrics and key performance indicators (KPIs) to monitor the effectiveness of facility operations. Generate regular reports for senior management detailing facility performance, expenditures, and trends.●Innovation and Sustainability: Identify and implement innovative solutions to improve facility operations, reduce energy consumption, and enhance sustainability efforts.
Engagement:
●Advise managers and team members on new workspace approaches and their requirements to sustain service quality and delivery within the context
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek a Director of Facilities Operations. This job reports to the Deputy Chief Operating Officer (DCOO), Chief Internal Audit Manager in the National Office, Safety, Security & Workplace Services team. The Facilities Operations team manages and maintains our office workspaces and offices critical to achieving the organization’s mission through supporting our National Office workplace culture and operations. This role is based in our New York City office and also covers our Planned Parenthood Global offices in Africa.
Purpose:
This Director will provide day-to-day support to ensure all aspects of our facilities are maintained at the highest standards to support our business operations. This role requires a strategic thinker with strong leadership, problem-solving, and communication skills, who can drive efficiency and effectiveness in facility management processes. They will be responsible for overseeing the planning, execution, and management of the physical workspaces in our offices, as well as adapting existing policies or strategies to specific operational contexts. The ideal candidate will be an agile individual that can manage multiple tasks, with an attention to detail, and has the ability to think ahead to maximize the efficiency and effectiveness of our work. They must be able to respond to emergency situations, provide concise briefings to leadership, as well as be available after normal business hours to respond to emergencies or time sensitive matters.
Delivery:
This Director is a key leader within the Safety, Security, and Workplace Services team and must provide concise, timely, and relevant updates to the Deputy Chief Operating Officer and key stakeholders. Their responsibilities will include but are not limited to, providing:●Strategic Leadership: Develop and implement a comprehensive facilities management strategy aligned with the organization's goals. Collaborate with executive leadership to integrate facility management into overall business strategies.●Operational Oversight: Manage daily facility operations, including maintenance, repairs, renovations, and space planning. Ensure all facilities comply with regulatory requirements, health and safety standards, and environmental sustainability initiatives.●Project Management: Oversee capital projects, renovations, and upgrades to facilities. Coordinate project timelines, budgets, and resources to ensure successful completion within scope and timeline.●Emergency Preparedness: Partner with the Safety, Security, and Workplace Services National Office Security and Business Continuity teams to implement emergency response plans, including disaster recovery and business continuity plans. Support drills and ensure facilities are equipped to handle various emergency scenarios.●Space Utilization and Planning: Collaborate with teams within the Safety, Security, and Workplace Services to optimize space utilization, ensuring efficient layouts and allocations that meet evolving business needs.●Reporting and Metrics: Establish performance metrics and key performance indicators (KPIs) to monitor the effectiveness of facility operations. Generate regular reports for senior management detailing facility performance, expenditures, and trends.●Innovation and Sustainability: Identify and implement innovative solutions to improve facility operations, reduce energy consumption, and enhance sustainability efforts.
Engagement:
●Advise managers and team members on new workspace approaches and their requirements to sustain service quality and delivery within the context
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