Sr Program Support Assistant

USNH Employees should apply within Workday through the Jobs Hub app

This position will support grant-funded work for the New Hampshire IDeA Network of Biomedical Research Excellence (NH-INBRE) and Precision Manufacturing Education and Training Grant as well as support the Academic Dean’s Office and Academic Programs.

Duties/Responsibilities

KSC Liaison to New Hampshire IDeA Network of Biomedical Research Excellence (NH-INBRE) (50%)

Provide all administrative support for KSC engagement in INBRE, including but not limited to:

• Responsible for: record keeping, travel arrangements, budgets, student research time sheets, and other duties related to INBRE grant implementation.

• Perform assessments and research related to the INBRE program, generate an annual report, and work with internal and external audiences. Assemble data, prepare administrative reports, handle communications, and represent Academic Affairs as requested.

• Manage internal research training grant for faculty investigators. Communicate annual calls for research proposals, such as pilot project awards, workshops, events, and opportunities for INBRE-related activities. Work with the student INBRE representative group for annual planning.

• Connect with NH-INBRE state leadership for program planning and on-campus implementation.

• Coordinate the summer undergraduate research INBRE program.

• Work with the KSC INBRE Steering Committee to manage faculty and student issues and promote the success of the program, preparing agendas, reporting minutes, and ensuring action items move forward; escalating concerns to Academic Affairs as appropriate.

• Assist with the development and expansion of new academic programs related to INBRE and related industry networks in biomedical and biotechnology.

Precision Manufacturing Education and Training Grant (25%)

• Ordering equipment and supplies for faculty and staff to support the precision optics certificate program and workshops

• Engaging with collaborators, the optics advisory group (MOAB), and coordinating logistics for meetings, events, and outreach

• Coordinating faculty and staff appointments and processing stipends for precision optics-related effort

• Assisting with developing presentation materials, flyers, website content, surveys, and workshop materials for precision optics

• Participating in meetings with the precision optics team to strategize the work and plan activities. 

• Organizing and coordinating logistics for precision optics workshops, including communication with participants, tracking attendance, and managing scheduling.

• Working in coordination with USNH-sponsored programs (SPA) for grant-related tracking and reporting

• Other duties as assigned.

Support the Academic Dean’s Office and Academic Programs (25%)

• Support students, families, faculty, and staff who stop by the Academic Dean’s Office.

• Support and work with academic departments: History, English, Modern Language

• • Enter course schedules into the system.

  • Enter changes in course schedules and report course section changes to the Registrar, Dean’s Office, and classroom scheduling office.

  • Facilitate room reservations for meetings, seminars, and workshops when requested by faculty.

  • Make room reservations for meetings, seminars, and workshops

  • Order office supplies

  • Enter requisitions in UShop and generate purchase orders

  • Process faculty reimbursements as needed

  • Create documents and forms that are requested by faculty

  • Provide Workday process support for faculty

  • Other duties as assigned

• Support the Safety and Construction