JOB SUMMARY

Under the direction of the Controller and Billing Supervisor, work with a minimum of supervision performing a variety of assigned accounting and billing duties.

JOB DUTIES AND ESSENTIAL FUNCTIONS

The Accounting Assistant performs a variety of tasks and duties which may include, but are not limited to the following:

• Scan and collate invoices daily.
• Match vendor remittances with checks for mailing.
• Log and code electric, gas, and phone utility invoices for payment daily.
• Maintain vehicle maintenance and gasoline receipts; balance and code related invoices,   Maintain log of main extension contracts; assist in preparing main extension contract audits and prepare information to record completed main extension contracts.
• Maintain miscellaneous accounts receivables from non-utility customers.
• Assist with bi-weekly payroll processing.
• Process monthly and quarterly state and local sales tax filings and check requisitions. File and maintain Accounting Department records and log location of critical documents.
• Assist in month-end and year-end accounting close.
• Assist with Billing Operations
• Process and validate entry of Billing account maintenance and Auto-Pay applications.
• Process third party vendor changes or updates regarding Billing accounts.
• Process customer payments, prepare bank deposits, and cash reporting.
• Provide support to the Customer Service Representatives and Meter Readers
• Assist the Billing System Analyst I with filing and shredding.
• Perform other duties assigned by the Controller and Billing Supervisor.

SKILLS, KNOWLEDGE AND PHYSICAL REQUIREMENTS

Skills, knowledge and physical requirements include, but are not limited to the following:

• Excellent personal computer skills and working knowledge with Word and Excel.
• Working knowledge of accounting applications and practices; and ability to analyze normal business transactions.
• Working knowledge of fax machine, multi-function copier and 10 key adding machine
• Good organizational skills and ability to prioritize work.
• Ability to cornmunicate effectively, both verbally and in writing,
• Ability to interact with supervisors, co-workers, and other employees in a cooperative and professional manner.
• Ability to perform repetitive physical activities using feet, legs, hands, and arms and which include use of keyboard, multiline telephone/switchboard, walk, sit, bend, stoop, climb stairs, lift up to 20 lbs., reach, grasp, push and pull.

EDUCATION TRAINING AND EXPERIENCE The following are required:

• High school graduate or equivalent.
• Minimum I year of clerical and computer operations or related experience.  
• Valid Arizona driver's license and acceptable driving record.