OPS Financial Specialist Coordinator - 31902083

Requisition No: 848593 

Agency: Division of Emergency Management

Working Title: OPS Financial Specialist Coordinator - 31902083

 Pay Plan: Temp

Position Number: 31902083 

Salary:  $28.00/hour 

Posting Closing Date: 03/24/2025 

Total Compensation Estimator Tool

Financial Specialist Coordinator
Bureau or Mitigation
State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

 

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters.  These range from floods and hurricanes to incidents involving hazardous materials or nuclear power.  FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

 

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

 

Position Overview and Responsibilities:

This position is located in the Fiscal Operations Unit of the Bureau of Mitigation, and will assist with analyzing, tracking, and managing grants and projects. 

 

Duties include but are not limited to the following:

• Ensure compliance with federal and state laws, rules, and regulations.
• Assist the Subrecipient Support Lead in oversight of all Financial Specialists in the development of subgrant agreements and processing of reimbursement payments. 
• Assist in monitoring all subgrant agreements and reimbursement payments to be sure they are processed in a timely manner.
• Assist in development of subgrant agreements and processes reimbursement payments as needed.
• Provide first level review of all subgrant agreements and reimbursement payments developed and processed by the Financial Specialists.
• Assist in second level review of subgrant agreements and reimbursement payments as needed.
• Provide training and guidance to Financial Specialists and work with Quality Control Specialists as needed, to ensure quality development of agreements and payment packages.
• Assist in quarterly financial and progress reporting to FEMA on all open HMA grants and projects.
• Maintain data entry in Federal and State financial systems, including NEMIS, FACTS, FFATA, FOCUS, and any other applicable systems.
• Perform disaster related duties as deemed appropriate and assist as needed in response and recovery activities associated with declared and non-declared disasters.
• Perform other duties as assigned by Fiscal Operations Unit leadership.

 

Knowledge, Skills, and Abilities:

• Knowledge of state and/or federal grant programs and subgrant administration procedures. 
• Demonstrated ability to understand and apply rules, regulations, policies, and procedures.  
• Demonstrated ability to manage financial program activities and accurately prepare financial reports.  
• Demonstrated ability to enter and maintain data in applicable federal and state financial systems.  
• Demonstrated ability to communicate effectively, verbally and in writing, to staff and provide technical assistance related to development of subgrant agreements and reimbursement payment packages.  
• Demonstrated ability to conduct quality reviews of subgrant agreements and reimbursement payments.  
• Ability to work independently as well as under close supervision in approach to job tasks and assignments.  
• Demonstrated computer software skills including Outlook, Word, Excel, PowerPoint, and other database/spreadsheet software.  
• Ability to manage m