Post-Grad Reunion Deputy (Summer 2025 003686)

For one weekend every year in June, alumni are invited to back to campus for Reunion Weekend to reunite with their classmates to remember and celebrate their four years at Middlebury as they explore and reconnect with the College campus. The Alumni and Parent Programs (APP) team hires students to be Ambassadors and Deputies to help create a welcoming atmosphere for alumni to fully enjoy and participate in their class activities and events. Reunion also gives an opportunity for students in the positions to engage and network with alumni from all different walks of life while developing valuable professional skills in providing alumni with the resources and information they need to enjoy their Reunion. 

The APP team is looking for 7 students with strong leadership skills to fill Reunion Ambassador Deputy positions. The Deputies are hired to assist in preparing for Reunion Weekend 2025, June 5-8, and are also expected to work long hours during the weekend and assist with cleaning up the week after Reunion.  

Responsibilities: 

All Deputies: 

• Work well in a fast-paced environment with a team. 

• Communicate effectively with APP staff, campus partners, and alumni. 

• Answer phones and distribute messages as needed. 

• Assist other Deputies and APP staff in preparation for, during, and clean-up after Reunion Weekend.  

• High level of attention to detail, organization, flexibility, and problem solving.  

• Be social and professional with alumni! Talk to them about your experiences at Midd, be friendly, and accessible at all times. 

• Maintain a clean and organized space at Main Reunion Headquarters (Crest Room) or other assigned locations. 

Housing & Registration Co-Deputies (2): 

• Point person on all things Housing for Reunion Weekend. 
• Know which dorms are being used for housing, including which classes are assigned to each dorm and overflow availability. 
• Prepare floor plans for said dorms for Class Headquarters staff. 
• Understand check-in process and room access in order to train Ambassadors and answer questions.  
• Troubleshoot room issues such as codes not working, reassigning guests to different room(s), accommodating special requests when appropriate. 
• Tracking changes of room availability, including when alumni cancel, in coordination with your partner.  
• Review registration report to understand available packages, high volume check-in times, and housing needs in conjunction with your partner. 
• Coordinate with the Program Support Manager or venue manager on overseeing walk-in registration logistics and other administrative tasks.  
• Manage the preparation and distribution of registration packets.   
• HQ/Class Binders – coordinate with Inventory Deputy to produce or obtain materials about events and services pertinent to each class, including attendance lists by class year. 
• Function as the primary Housing/Registration staff at the main check-in location for most classes. 

Office Co-Deputies (2): 

• Monitor the alumni inbox for all things related to Reunion, and ensure accurate tracking of cancellations, refund requests, and distribution of other inquiries. 
• Inform Housing and Registration Deputies of cancellations for updating available housing. 
• Serve as point on answering phones during the weekend and distributing messages as needed. 
• Process walk-in registrations at the Crest Room, and train other staff as needed for coverage during busy times and breaks.  
• Assist the Program Support Manager and the Reunion Ambassador Coordinator with staffing the Crest Room, monitoring Slack, and troubleshooting issues. 

Inventory Co-Deputies (2): 

• Oversee all Inventory needs for Reunion 
• Organize materials for each event, with instructions, to ensure staff are equipped for a successful event. 
• Coordinate with Transportation Deputy and assigned Ambassadors to transport materials to and from the Main Reunion Headquarters in McCullough. 
• Be proactive about delivering materials to events yourself when you notice materials are not picked up.  
• Create Posters/Signage – develop or update signage and provide every HQ or other event staff with directions on what signs they should have and where to hang them. 
• Prepare HQ/Class Binders – coordinate with Housing/Registration and Office/Transportation Deputies to produce or obtain materials about events and services pertinent to each class, including attendance lists by class year and Campus Shuttle schedule.  
• Prepare HQ Bins – includes programs, yearbooks, parking pass