Position Overview

Job Description

TITLE:  Executive Assistant II

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow.

We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way. We invite you to learn more about careers at Harris Williams. 

Why HW

• Diverse responsibilities: You will operate as the center of communication for your team; preparing professional business communications, coordinating travel arrangements (professional and personal) and preparing expense reports. You will manage complex calendars for multiple executives, prioritizing schedules, identifying and resolving conflicts on an ad-hoc basis. You will plan and execute details related to meetings and conferences, such as conference room reservations, catering, audio/video needs and all other essential services. You will also handle occasional errands and help with resourcing and purchasing of personal items and scheduling personal appointments.
• Collaborative work environment: You will be the point of contact for your team of bankers to the rest of the firm. On a day-to-day basis, you will work closely with other members of the Operating Support Staff (OSS) and serve as a leader and mentor to your teammates. In a fast-paced environment with constantly shifting priorities, willingness to pitch in to assist others is essential.
• Professional development: We care about your training and development. New employees will participate in role specific training designed to set you up for success. Over time, you may contribute to or lead special projects to streamline and improve current processes or adapt to changing policies.
• Engaging culture: We believe talent is our greatest asset. Our people exemplify a team over individual culture, and participate in team-building events, both regional and companywide. In this role you will be a champion of HW’s “one firm” mentality.

About The Role

Harris Williams fosters an inclusive culture through hiring quality people who are committed, tenacious, and principled – dedicated to achieving the right results for our clients, the right way. We are committed to building a unique firm by valuing and developing talent.

Employees who thrive at Harris Williams demonstrate the following:

• Approach all tasks with humility, collaboration and enthusiasm
  • View challenging tasks as opportunities for growth
  • Share ideas and credit among peers and teammates
  • Learn from mentors and serve as mentor to junior team members
• Be responsive, trustworthy and proactive
  • Commitment to confidentiality and professionalism
  • This is an in-office role. Light after hour email usage expected
  • Acknowledge requests and clarify deadlines as needed to ensure seamless daily and long-term support
  • Stay aligned with your team on active workstreams and upcoming tasks
• Take pride in your work product
  • The right candidate is energetic, organized, discerning and service oriented
  • Proofread your work and the work of your teammates to ensure accuracy before distributing
  • Seek feedback from your bankers during and after project completion
  • Ask “What’s next?” Work ahead instead of waiting for direction from your team
  • Maintain confidentiality and effectively handle highly sensitive and personal information wi