Senior Director of Finance and Facilities

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Senior Director of Finance and Facilities

Job Profile Title

Director, Administrative Affairs

Job Description Summary

Reporting to the Penn Museum’s Williams Director, the Senior Director, Finance and Facilities (DFF) serves as the Museum’s senior budgeting and finance executive and a key member of Director’s Senior Financial Strategy Group, as well as the larger Executive Team. The DFF oversees the Museum’s budgeting and financial operations, capital project management, facilities and housekeeping, and security functions. The DFF oversees and administers the Museum’s $27M+ operating and capital budgets and is responsible for the development and implementation of financial planning and managerial controls, and monthly reporting and analysis. The DFF oversees all facilities, housekeeping, and security.

Job Description

Job Responsibilities

• Finance and Budgeting: Administer and manage the Museum’s $27M+ operating and capital budgets with responsibility for management reporting to the Museum, the Provost’s Office, and Office of Budget & Analysis; develop and disseminate clear, monthly financial reporting systems that identify variances to budget in a timely way and prompt proactive strategies to address them, and clear and comprehensive financial reporting for each Museum department, center, and program on all applicable financial sources. Draft the annual budget letter and work with the Museum Director and the Senior Financial Strategy Group to identify any special funding requests. Directly supervise the Director of Finance.
• Facilities & Housekeeping: Oversee facilities and housekeeping services with careful monitoring of staffing levels to ensure that the building is maintained in a safe, comfortable, and clean environment at all times within budgeted levels and avoiding unplanned overtime charges. Ensure close coordination and communication with all frontline and guest services staff to ensure a welcoming environment and seamless event and pro