Executive Assistant/Head of Model E Business Unit

Ford’s Model E team is charged with delivering the company’s vision of a fully electric transportation future. Model e is customer-obsessed, entrepreneurial, and data-driven and is dedicated to delivering industry-leading customer experience for electric vehicle buyers and owners. You’ll join an agile team of doers pioneering our EV future by working collaboratively, staying focused on only what matters, and delivering excellence day in and day out. Join us to make positive change by helping build a better world where every person is free to move and pursue their dreams.
 

In this position... 

• You'll be a trusted partner to the executive, helping them be efficient and effective with their time. You'll have the opportunity to understand their working style and provide tailored support, making a real impact on their success.
• You'll be exposed to various aspects of the company, from managing complex travel arrangements to participating in team meetings. 
• By working closely with executives, you'll gain valuable exposure to the company's operations and strategy. You will also develop working relationships with other assistants, executive leaders, and operations partners.

What you'll do…

• You'll be the point person for the executive's calendar, proactively resolving scheduling conflicts and keeping them informed of updates. You'll also manage their email and physical mail, curating important information and ensuring everything is organized and aligned with company record retention policies.
• From booking flights and accommodations to navigating complex itineraries and managing changes, you'll handle all aspects of the executive's travel. You'll also be responsible for preparing timely and accurate expense reports.
• You'll play a key role in ensuring meetings run smoothly, from preparing and distributing materials to coordinating technology and logistics for both in-person and virtual attendees. This includes staff meetings, all-hands meetings, off-sites, and team gatherings.
• You'll contribute to the creation and upkeep of reports, presentations, and budgets, ensuring accuracy, proper formatting, and efficient organization of materials.
• You'll participate as a member of the executive's leadership team, attending select meetings, taking detailed notes, tracking assignments, and following up on action items. You'll also assist with special projects as needed, contributing to their successful completion.

You'll have... 

• High school diploma or GED
• 3+ years of experience as an executive assistant or project manager
• 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs)
• Prior experience as a C Suite Executive Assistant

Even better, you may have...

• Bachelor's degree or professional associate’s degree.
• Excellent writing, editing, and proofreading skills.
• Learns new software systems and products/cloud tools with ease.
• Responsive, self-starter; takes initiative in resolving issues or concerns.
• Detail-oriented, organized, and excellent time management skills.
• Displays a high degree of integrity and maintains confidentiality of sensitive information.
• Works well independently with minimal supervision.
• Ability to work collegially and collaboratively within a team environment in an open-concept office area.
• Comfortable interacting with all levels of the organization, from executive leadership to individual contributors.
• Ability to plan, prioritize, and support multiple assignments simultaneously.
• Willingness and flexibility to support across all North America time zones.

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, and prescription drug coverage

• Flexible family care, parental leave, new parent ramp-up programs, subsidized back-up childcare and more

• Vehicle discount program for employees and family members, and management leases

• Tuition assistance

• Established and active employee resource groups

• Paid time off for individual and team community service

• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day

• Paid time off and the option to purchase additional vacation time.