Business Manager

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth.  This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary:  

The Business Manager is responsible for a full range of parish administrative functions for the church. This position is specifically responsible for the efficient and effective day-to-day operations management of the parish, including financial, facilities, human resources, contracts, vendor relations, parish relations and calendar management. Executes the vision of Pastor and serves the needs of the parish through leadership styles and professional actions which comply with law and conform to Diocesan policies and procedures.

Principal Accountabilities:

General Administration

• Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
• Prepare, manage, and implement the operating administrative budget according to Diocesan and parish policies and timelines.
  • Responsible for creating and submitting next-year budget submissions in accordance with promulgated deadlines.
  • Prepares and delivers monthly budget and variance reports to the Finance Manager, Chief of Staff, and Pastor.
  • Guides employees and ministries through the budget preparation process.
  • Presents new and/or updated budgets to the Pastor and Finance Advisory Council (FAC).
• Responsible for budget compliance as it applies to his/her respective position (including the budget compliance of all direct reports).
  • Prepares a monthly departmental budget and variance reports (including a summary of purchase orders and reimbursements).
• Prepares a quarterly summary of purchase orders, reimbursements, and invoice payments (detailed by month) to the Chief of Staff and Pastor, specifically addressing trends and unbudgeted expenses.
• Demonstrates dynamic problem-solving skills through adaptable and flexible leadership. Clarifies the needs and directives of supervisors, supervises and manages logistics, and clearly communicates resulting needs and barriers to success in a timely, professional manner.
• Communicates and cooperates with other parish and diocesan organizations.
• Foster mutually responsive relationships with parish staff and the parish community at large.
• Mitigates conflicts quickly and works with the Pastor to implement viable solutions.
• Works independently and within teams on special nonrecurring and ongoing projects as assigned.
• Learns from mistakes, demonstrates good judgement, and chooses effective leadership styles which foster comradery, respect, accountability, discipline, discipleship, healthy conflict management, and a can-do spirit in accordance with the Catholic faith.
• Other duties as assigned.

Financial Management

• Helps to maintain the financial bookkeeping system for the parish including accounts payable and receivable ledgers and financial statements.
• Maintains bank accounts for the parish, including deposits, processing check requests assuring proper authorization for expenditures.
• Maintains reconciliation of Cash Receipt Books. 
• Reconciles Petty Cash for the parish. 
• Performs the payroll accrual reconciliation for the parish. 
• Maintains vendor payment information.  Prepares and mails yearly Forms 1099 and Form 1096. 
• Completes month-end and year-end close processes.  Record adjusting journal entries as necessary. 
• Coordinate monthly electronic funds transfers to the Diocese for the parish. 
• Reviews AR invoice from the Diocese for the parish. Reports any disputes on the AR Draft to the Diocese.
• Maintains bookkeeping skills and expertise by participating in diocesan-sponsored training, attending workshops and classes. 
• Other duties as assigned.

Facilities Management

• Supervisor to the Facilities Manager
• Guides and supervises the management of parish grounds, buildings, and systems.
• Responsible for property and event security.
  1. Institutes, maintains, promulgates, and enforces security policies and procedures in accordance with diocesan policy and law.
  2. Coordinates event security 30 days prior to scheduled events.
  3. Coordinates event security within 3 days of initial notice of applicable unscheduled events.
• Responsibl