Executive Assistant (Temp)

The Role
Wpromote is looking for an Executive Assistant (EA) that will play a key role in providing comprehensive support to four members of our Executive Leadership Team. The EA will be responsible for anticipating the needs of those they support, think critically and creatively, and offer solutions with a high level of professionalism and confidentiality. As an EA, you will play a crucial role in ensuring the smooth operation and efficiency of your executives’ day. 
The anticipated hourly rate for this role will be $65 - $85/hr, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget.  
This is a temporary role with an expected contract duration of approximately five months.
*This position requires one to be located in the Southern California/ Los Angeles area **This position is not eligible for immigration sponsorship
Important Notice: Beware of Job ScamsWpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.
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You Will Be

• Providing Executive Assistant support to four executives
• Proactively managing and maintaining calendars and scheduling meetings
• Arranging travel both domestic & international travel
• Working closely with members of our management team and business partners
• Staying updated on executives’ priorities on a daily basis
• Coordinating and scheduling meetings with the Board, ensuring all logistics, materials, and communications are managed efficiently
• Communicating calendar changes to those affected in a timely manner
• Serving as the bridge of communication between executives and other departments within the organization
• Completing expense reports for executives
• Collaborating with the Talent Acquisition team to coordinate and schedule candidate interviews 
• Owning special projects; and continually exploring opportunities that add value to the organization
• Helping organize industry events, including event schedules, restaurant reservations, and verifying travel arrangements
• Assisting with company correspondence (i.e. company-wide emails, process office/employee requests and needs)
• A backup to an Office Manager at reception on as needed basis

You Must Have

• 5+ years of experience supporting C-suite executives in marketing, a startup environment, advertising, entertainment, public relations, analytics, or tech
• High ethical standards and protect operations by keeping information confidential
• Confidence in engaging and collaborating with executives
• Demonstrated ability to multi-task and maintain excellent organizational skills
• Experience scheduling and managing multiple calendars
• Excellent verbal and written communication
• The ability to handle pressure and prioritize tasks
• A team player spirit with a positive, can-do attitude
• The ability to work in a fast paced, rapidly changing entrepreneurial environment

Wpromote is committed to bringing together individuals from different backgrounds and perspectives, providing employees with a safe and welcoming environment free of discrimination and harassment. We strive to create a diverse & inclusive environment where everyone can thrive, feel a sense of belonging, and do impactful work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability*, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering diversity across our workplace.
Applicants with disabilities may be entitled to reasonable accommodation