Program and Administrative Support Analyst USAID LAC Front Office

Overview

CTP is a privately held small business based in Alexandria, VA. We provide trade and security services for government and private clients and deliver technical assistance programs in over 80 countries around the world. CTP provides specific solutions or full lifecycle support, including course and curriculum design, expert instruction, logistics support, monitoring & evaluations, knowledge management, strategic planning, program management, and staffing services. 

 

We are seeking a Program and Administrative Support Analyst to work at USAID HQ in Washington DC.  An active SECRET Clearance is required.

 

The USAID Bureau for Latin America and the Caribbean (LAC) helps to make the U.S. and the Western Hemisphere more peaceful, secure, and prosperous by strengthening the capacity of the governments and private sector entities. Throughout the region, USAID has 13 field offices, 4 regional programs, and Washington-based programs focusing on Cuba, Ecuador, and Venezuela. The Assistant Administrator's Office in LAC requires someone to do long term work as a Program and Administrative Support Analyst in the Ronald Reagan Building in Washington, DC. The candidate will primarily be providing support to a dynamic and passionate senior leadership team in the bureau, with potential for growth.

Responsibilities

Duties/Responsibilities

 

REPRESENTATIVE PROGRAM FUNCTIONS

• Supports the development, planning and implementation of U.S. government initiatives and special projects, including facilitating coordination within the bureau and between the bureau and other U.S. government stakeholders to help advance U.S. foreign policy and foreign assistance objectives.
• Contributes to research projects, including outreach to field missions, other U.S. government agencies, and external sources on topics including country profiles, political analysis, and issue briefs on development topics.
• Drafts written products in response to tasks from USAID senior leadership to Congress, other U.S. government agencies, and the general public. These products, such as memoranda, talking points, briefing materials, and official correspondence must meet high standards of professionalism.
• Assists in the development and maintenance of a digital knowledge management system for consolidating and managing LAC’s publications, reports, briefers, correspondence and data – both paper and electronic.
• Performs other program functions as may be assigned.

 

REPRESENTATIVE ADMINISTRATIVE FUNCTIONS

• Arranges meetings, workshops, conferences, retreats and other events for Bureau leadership.
• Compiles and/or prepares briefing materials, ensuring all relevant information is available for the following day’s events and activities along with conferences, travel, etc. Coordinates with offices across the bureau on pre-brief documentation and meetings.
• Oversees and coordinates across Bureau offices programmatic and administrative document reviews in preparation for clearance.
• Liaises with USAID’s Executive Secretary’s Office to coordinate taskers.
• Provides a variety of administrative support and correspondence control work that may include, but not be limited to a) maintaining electronic/hard copy files per USAID regulations; b) per federal and Agency requirements, maintaining classified information up to secret level; c) receiving high level visitors and coordinating access to the Ronald Reagan Building with the Office of Security.
• Arranges all travel preparations, such as transportation, passports, visas, and vouchers, and coordinating with USAID’s travel agency.
• As needed, accompany Bureau leaders on overseas and domestic travel to provide administrative and logistics support.
• Work collaboratively with the Front Office team to cross train and serve as backup on responsibilities.
• Performs other administrative tasks as may be assigned.

Qualifications

The ideal candidate must be highly organized and motivated and bring the following minimum skills and qualifications:

 

Bachelor’s Degree required, (Master's Degree preferred) preferably in political science, public policy, international development/relations or related field, plus 3 years of experience preferably in the professional setting combining administrative support with writing and electronic information and systems management. OR, Master’s Degree in one of the above subject areas plus one year of experience, preferably in a professional setting combining administrative support with writing and electronic information and systems management.

 

A second language to include Spanish, Portuguese, or French is preferred.