Virtual Assistant to the Accountant (Bookkeeper) | Permanent Work from home; Morning Shift

This is a remote position.

Job Title: Virtual Assistant to the Accountant

Client type :        Australia based air conditioning and refrigeration services Rate: $7AUD/hour

Type: Full time; 40 hours per week

Position Overview

We are seeking a highly organised and detail-oriented Virtual Assistant to the Accountant to provide administrative and bookkeeping support to our newly appointed in-house Accountant. This role is not responsible for the overall management of the accounting function. Instead, the successful candidate will assist the Accountant with processing transactions, maintaining records, preparing reports, and completing compliance-related tasks across a diverse group of entities, including:

• Electrical contracting businesses
• Cabinetry and joinery businesses
• Property investment entities
• Property development entities
• Other related trading and investment structures

The ideal candidate will have strong bookkeeping skills, experience with Australian accounting requirements, and the ability to work accurately across multiple entities.

Key Responsibilities:

Bookkeeping Support

• Enter supplier bills, invoices, and receipts into the accounting system.
• Assist with accounts payable and accounts receivable processing.
• Perform bank, credit card, and loan reconciliations.
• Maintain supporting schedules and reconcile balance sheet accounts.
• Process and reconcile intercompany transactions.
• Assist with maintaining fixed asset registers.

Compliance Assistance

• Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant.
• Reconcile GST, PAYG withholding, and superannuation accounts.
• Compile supporting documentation for tax and compliance lodgements.

Reporting Support

• Assist with preparation of monthly management reports, including:
• Profit & Loss Statements
• Balance Sheets
• Cash Flow Reports
• Budget vs Actual Reports 
• Prepare schedules and working papers for the Accountant’s review.
• Assist with variance analysis and reporting.

Budgeting & Forecasting Assistance

• Update budget templates with actual results.
• Maintain cash flow forecast spreadsheets.
• Assist with project feasibility and development cost tracking.

Administrative Support

• Maintain organised digital filing systems for financial records.
• Monitor finance inboxes and collate information requests.
• Prepare payment runs for approval.
• Assist with document collection for auditors, bankers, and external accountants.
• Help document accounting procedures and internal proc