Materials Management Aide

Provides hospital and affiliated facilities with materials to the designated area in an expedient manner and maintains accountability of supplies distributed and services performed. Performs inventory checks to ensure adequate supply distribution management.

Ensures the proper handling of radioactive material, Pharmacy drugs, and other sensitive commodities to their departments, inclusive of forwarding MSDS documents.

Key Responsibilities:

Supply & Distribution Management:

Inventories and replenishes exchange/supply carts

•Ensures that Par Level Form(s) are completed accurately according to the procedure (utilizing wireless tablet).

•Ensures neat and orderly appearance of the exchange carts.

•Ensures the exchange and linen carts are accurately filled to the appropriate stock level. (Not SLH)

•Maintains 1% accuracy as a goal, however, no more than 5 errors per exchange/supply cart.

•Reports all inventory discrepancies to Buyer/Planner, Supervisors, and/or Materials Manager.

•Ensures all overstock material is returned and credited.

•Ensures assignments are completed on time daily.

•Inventories and maintains medical equipment supply levels (i.e. Alaris Pumps / Channels). (Not SLH)

•Ensures the proper flow of inter-departmental mail (Not SLH)

Receiving:

Ensure materials are kept in their proper location and maintains an organized work area.

•Verifies incoming material is accounted for by reviewing packing slip or purchase order documents.

•Discrepancies are reported to the Buyer/Planner, Supervisors, and/or Materials Manager.

•Completes paperwork accurately and attaches to product.

•Prioritizes urgent shipments (e.g., frozen items, human tissue) and delivers in an appropriate time-sensitive manner.

•Receives, rotates and forwards all incoming material to its appropriate location for pickup and delivery.

•Ensures outgoing materials (credits, repairs, recalls, etc.) have the proper paperwork from purchasing for return.

•Ensures the proper handling of radioactive material, Pharmacy drugs, and other sensitive commodities to their departments, inclusive of forwarding MSDS documents.

•Logging and tracking of all material that enters the RRH campus without a Purchase Order Number.

•Ensures all delivery documents and packing slip are forward to purchasing for scanning.

•Daily inventory of medical gas (tank room) (Not SLH)

•Utilizes tracking software Messenger Service:

Fills miscellaneous orders as requisitioned by departments

•Courteously answer the telephone to take request for supplies and promptly responds to ASAP and STAT requests.

•Obtains appropriate items requested by department by phone, fax, or PMM.

•Assists hospital personnel and individuals from affiliated facilities in obtaining material in solving related problems.

•Completes requisitions accurately each time.

•Transports materials to designated areas with documentation in a timely manner.

•Ensures all materials coming in from receiving are signed for by the department.

•Ensures linens are covered during transport. (Not SLH)

•Ensures exchange carts are transported to their appropriate destination at the appropriate time. Additional responsibilities

•Performs physical inventory and ensures accurate counts of all inventory items

•Operates and maintains equipment in a safe manner

•Maintains a clean and safe working area

•Completes cleaning assignment as assigned

•Attends fire safety and in-services.

•Performs all other duties as assigned.

•May fill crash carts in coordination with Pharmacy and assure chain-of-custody security of carts through to delivery locations (Not SLH)

Minimum Qualifications:

•High School Diploma or an equivalent combination of education and work experience

•1 year of materials handling or related work experience.

•Minimum of 6 months materials handling experience at RRH required.

•Strong attention to detail and communication skills

•Must Complete Materials Management Skills Checklist I and II

•Strong PMM Software skills

•Familiarity with Microsoft Office Suite Software

•Hazardous Materials Safety Training

•Safety lifting Program

•All basic Technician I training

•For RGH: OSHA Power Equipment Safety Training (renewal every 3 years)

UNION:

1199 - Service Maintenance and Clerical (CPH)

Note: Not all per diem roles are union eligible

EDUCATION:

LICENSES / CERTIFICATIONS: 

PHYSICAL REQUIREMENTS:

M - Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negl