Accounting/AP Clerk

Baylor Scott & White Medical Center - Sunnyvale is an acute care hospital serving the communities in and around Sunnyvale, Texas. We strive to make the lives of our patients and their families better at every interaction. Our Team Members live out this passion in their daily roles as we support their career and personal goals.

 

We are located just minutes east of Dallas and south of Garland / Rowlett on Hwy 80 at Collins Road in Sunnyvale. Many team members live in Forney, Mesquite, Garland, Balch Springs, and Rockwall areas with a short commute.

 

Our work environment includes:

• Modern Office Setting
• On-Site Cafe' and Coffee Bar (Payroll Deduction available)
• Collaborative Teams
• Team Member engagement opportunities
• Competitive pay
• Benefits provided based on your work assignment (Full-time, Part-time, or PRN)

 

Baylor Scott & White Medical Center - Sunnyvale is seeking an Accounting/AP Clerk to be responsible for the processing of invoices and payments for the facility.  Invoices, credits and payments are processed through the computer system.  Performs minor secretarial duties.  Participates in the department's performance improvement and continuous quality improvement (CQI) activities.

 

What your day will look like:

• Responsible for processing payments for purchase order transactions.
• Audits invoices against the purchase order/receiving information for correct vendor information, items, quantity and price.
• Ensures payments are made and reconciled according to vendors/hospital guidelines.
• Audits statements for accuracy; works with vendor or resolve and discrepancies
• Monitors invoices for correct information; investigates invoice or payment errors.
• Processes credits to department cost centers when applicable.
• Responsible for processing vendor refund or rebate checks.
• Demonstrates ability to prioritize duties as they are assigned.
• Answers the telephone professionally and in a timely manner; directs calls appropriately.
• Maintains a good working relationship within the department and other departments, which includes maintaining a strong relationship with Materials Management.
• Demonstrates the ability to be organized and flexible.
• Audits all check requests and employee expense statements for accuracy and compliance with corporate policies and procedures.
• Sorts and delivers interdepartmental mail.
• Maintains PAR levels for office supplies.
• Manages and operates equipment safely and correctly.
• Accepts other duties as assigned.

 

Success Factors:

• High school graduate or equivalent.
• Minimum of five years experience in accounts payable and general accounting.
• Ability to communicate in English, both verbally and in writing.
• Strong computer knowledge.
• Ability to use standard office equipment.
• Must be able to meet deadlines.

• Manage AP incoming mail and distribute
• Answer calls on the Help Desk from Facilities, Vendors, and other internal departments 
• Maintain department Signature and Approval limit forms 
• Processing of invoices & vouchers, reviewing and reconciling vendor statements, resolving invoice and GL account coding issues, processing of invoice uploads and working with users on providing upload spreadsheets with all appropriate approval documentation 
• Work with the invoice processing team helping manage workload responsibilities when employees are out of the office 
• Work daily payment scheduler 
• Scan invoice/voucher documentation
• Working with vendors and the Vendor Maintenance Team on vendor adds & changes 

Various special projects as assigned by the AP Supervisor and Management.

• High School Diploma required
• At least 6 months customer service experience, experience in A/P or Accounting preferred 
• Must be proficient with Microsoft Office (Word, Excel, etc.) and general accounting software and have strong typing/data entry skills 
• Strong Organizational, Time Management & Communication Skills
• Ability to interact and respond professionally to complaints and inquiries from coworkers, management, and customers 
• Ability to analyze problems, to compile data, to determine facts and reach a logical conclusion 
• Ability to comprehend and enforce policies and procedures 
• Attention to detail, accuracy with numbers and efficiency in co