Principal Administrative Analyst II - Grants and Reporting (Partnerships) - SF Recreation & Parks (1825-153724)

Company Description

This is a Position-Based Test conducted in accordance with the Civil Service Rule 111A.

• Application Opening: March 11, 2025
• Application Deadline: Announcement may close at anytime after 5:00 pm on March 20, 2025.
• Recruitment ID: 153724/ RTF0153723

ABOUT US
Amid a dynamic and ever-evolving urban landscape, the San Francisco Recreation and Park Department stewards one of the premier urban park systems in America.  San Francisco recently became the first city in the United States for which 100% of its residents live within a ten-minute walk of a park.  Considered by San Franciscans to be one of the City’s most popular and effective public agencies, our Department manages and maintains more than 225 parks, playgrounds, and open spaces in San Francisco, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100- acre system includes 25 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts, and TPC Harding Park golf course.

More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park rangers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.

Job Description

Reporting to the Director of Partnerships, the Principal Administrative Analyst II - Grants and Reporting is responsible for managing the day-to-day administration of identifying, soliciting and stewarding philanthropic gifts and grants to run hundreds of millions of dollars in projects that support the Recreation and Park Department’s (RPD's) goals and objectives. This position is also responsible for developing strategies to philanthropically fund Department priorities and for assisting with compliance with City rules regarding public-private partnerships.

Essential duties include:
• Administering, monitoring, and coordinating complex grant awards and deliverables for RPD programs and capital projects, ensuring accurate financial tracking and documentation of grant milestones.

• Collaborating with RPD management and staff, stakeholders, and community groups to develop funding strategies, support major campaigns, and secure government and foundation grants to improve San Francisco parks.

• Interfacing with Finance staff and external partners (including community groups) to ensure accountability to funders and maintain transparent financial stewardship.

• Leading the implementation of significant public-private partnerships, including campaign strategies, budget management, and compliance with City grant approval processes including presenting resolutions and other legislation to the Board of Supervisors as required.

• Tracking and monitoring philanthropic prospects and solicitations and ensuring compliance with reporting requirements regarding private and public donations.

• Advising and coordinating with the Capital and Planning Division on eligibility for Public Capital and Programming Grants, as well as assisting with the development of tracking budgets for public-private initiatives.

• Overseeing the philanthropic and operational aspects of major projects such as the Crocker Amazon Park renovation, including tracking use of private funds and ensuring coordination with Capital Finance Division for budgetary accuracy.

• Tracking, analyzing, forecasting and making recommendations regarding use of private funds, such as for the India Basin Waterfront Park public-private partnership.

• Supervising, training, and mentoring staff, establishing clear work plans and performance metrics aligned with division objectives. Such work may include supporting public grant proposals and philanthropic expenditure reconciliation.

• Preparing and submitting required public reports to the Board of Supervisors, Ethics Commission and other oversight bodies regarding charitable donations and ensuring adherence to operational policies and procedures for efficient division management. This responsibility includes evaluating and interpreting a number of new ethics and reporting laws adopted since 2020.

• Performing related duties as assigned.

Qualifications

1. Possession of a Baccalaureate Degree from an accredited college or university; AND

2. Seven (7) years of full-time equivalent experience performing professional level analyti