Administrative Specialist 3

GAI Consultants, Inc. is looking for an Administrative Specialist to join our team. The successful candidate must have strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills, and experience with large (100+ pages) documents. 

Bring your talent to a range of stimulating projects alongside supportive and accomplished teammates—advance your career, fulfill your professional aspirations while working with a dynamic leadership team, and express your entrepreneurial spirit as an essential contributor to an established and growing company. This position is fully onsite (5 days a week).

Sound like a fit? We’d love the opportunity to get to know you!

Job Duties:

• Prepares reports and presentations, often of a complex or confidential nature.
• Schedules meetings for departmental staff, reserves conference rooms or A/V equipment, and makes travel arrangements.
• Ensures that departmental operations comply with organizational policies and procedures.
• Participates in and contributes to special projects as directed by the department head.
• Receives and responds to correspondence and maintains departmental records.
• May provide departmental reception services, receiving and directing visitors or calls.

Required Experience: 

• Strong Microsoft Office Suite skills, including Microsoft Word, PowerPoint, and Excel
• Adobe Acrobat 
• Ability to lift up to 15lbs.

General Characteristics

• Shows progress in applying broad knowledge of principles and practices in a specific practice area. Shows progress in Independently evaluates, selects, and adapts standard techniques, procedures, and criteria.
• Acquires general knowledge of principles and practices of related fields, and ability to function on multidisciplinary teams.
• Applies teamwork skills to effectively plan, execute, and manage scopes, schedules, and budgets to meet project stakeholder needs.
• Developing and taking initiative to be proactive and anticipate tasks; work independently; Internet research capabilities; organized and have the ability to multi-task and shift to another task without flaw; detail oriented, have the ability to meet deadlines and be proficient with accuracy; strong problem solver with good communication skills.

Minimum Years of Experience

• 6+ Years of Experience

Education

• Associate degree (or higher) from accredited college or university preferred.
• Combination of experience, related coursework and/or education may replace requirement for college degree.

Certification/Licensure

• Notary Public preferred.
• Driver’s License

Technical Responsibilities

• Begins to implement administrative/business support programs by providing higher level tasks supporting operations.
• Begins to collect and analyze internal and external information in order to support operations.

Project and Task Management

• Routinely plans and coordinates detailed aspects of Business Support projects.
• Prepares project scopes, schedules and plans for assigned projects.
• Routinely assigns tasks to other administrative staff.

Management Responsibility

• Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
• Attends project meetings and assists with meeting minutes.
• Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products.

Communication Skills

• Possess effective oral and written communication skills; interacts with other staff; interacts with all GAI staff, outside vendors and clients.
• Communicates effectively to both technical and nontechnical audiences.

Why GAI? 

At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.   

Benefits To Working at GAI Include: 

• Competitive salary - GAI is committed to paying market-based salaries
• Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (b