Administrative Assistant

McKim & Creed has a reputation for state-of-the-art engineering services that help energy users and providers convert facilities to cleaner, more efficient energy sources; harness the power of renewables; and optimize existing infrastructure and resources. Our highly respected team of engineers, planners and project managers are committed to the innovation, sustainability and resource efficiencies that lead to a cleaner, safer and more sustainable future.

We currently have an exciting opportunity to join our Raleigh office as our Main Office Administrator.

As the Main Office Administrator, you'll play a pivotal role in ensuring the smooth operation of our growing Raleigh office. In addition to office logistics, you'll be responsible for maintaining office equipment and ensuring the timely delivery of essential services like janitorial, pest control, and maintenance.  Keeping our workspace organized and efficient will be a key focus, including managing supply inventories and coordinating the upkeep of shared spaces like the mailroom and kitchen.

Your role will extend beyond routine tasks, as you may be asked to assist Project Managers or Senior Administrators with administrative projects, and serve as the first point of contact for new employees.  Flexibility and adaptability are crucial, as you'll need to juggle multiple priorities and respond to new challenges as they arise. We're looking for someone who can think critically, anticipate needs, and find creative solutions to ensure our Raleigh Office runs smoothly and efficiently.

YOUR DAY TO DAY WILL INCLUDE:

• Greet and welcome guests and employees.
• Keep the lobby area clean and inviting.
• Answer all incoming calls.
• Be knowledgeable about our business and employees so that you can answer questions when possible and redirect callers to the appropriate staff.
• Receive and distribute USPS, UPS, and other deliveries.
• Assist with Conference room reservations.
• Coordinate and assist with office breakfast & lunch orders (based on needs).
• Maintain Raleigh office key card process through Data Watch.
• Maintain Mailroom, Kitchen, Conference room, and General Office Organization.
• Maintain supply inventory by checking stock.
• Update office and cube nameplates.
• Assist with copying, scanning, and binding.
• Assist administrators from other offices with submission of Expense Reports and timesheet issues as needed.
• Keep a check on Mylar paper for Geomatics mylar plotter.
• Work with facility maintenance regarding services such as A/C, refrigerator, ice machine, lights, vending, janitorial, pest control, garbage services, and other services as requested.
• Full-time work hours at the Raleigh office are 8:00 am - 5:00 pm, Monday - Friday.

KEY COMPETENCIES:

•  Teamwork
•  Communication skills - written and verbal
•  Planning and organizing
•  Prioritizing
•  Problem assessment and problem solving
•  Computer Skills including Outlook, Word and Excel
•  Punctual & reliable

WHAT WILL MAKE YOU STAND OUT:

• Experience as front desk representative, agent, or similar position with a multi-line phone system a plus.
• A high school diploma is required, and an associate's degree is a plus.
• Willingness to learn new things, accept responsibility, and look for new ways to contribute. 
• Positive customer service orientation. 
• Some general clerical experience preferred.
• Experience utilizing Microsoft Excel, Word, & Teams
• Previous administrative experience working in a civil engineering, architectural, construction, or surveying firm is preferred but not required.

WHAT WE OFFER:

WATCH THIS VIDEO TO LEARN MORE ABOUT WHAT IT’S LIKE TO BE A PART OF OUR TEAM!

Join a company that puts its employees first. Ranked as one of the Best Forms to Work For by the Zweig Group, here are just some of the reasons to become part of the McKim & Creed team:

• Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned
• Competitive pay + paid holidays, bereavement and parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training options
• Professional development: Tuition reimbursement, early care