Clinical Grant Program Manager

The Clinical Grant Program Manager plays a vital role in overseeing the implementation and monitoring of Backpack Healthcare’s grant-funded clinical programs, with a primary focus on the CHRC grant initiative. This role ensures the effective coordination of clinical services, collaboration with school partners, and tracking of program engagement and outcomes. The Manager supports grant execution from program design to delivery, maintaining alignment with clinical quality standards, community needs, and grant reporting requirements. By guiding a multidisciplinary team and fostering school-based relationships, this position strengthens our impact on youth and family mental health.  This role also includes the management of a small caseload (up to 10 clients), delivered either in person or via telehealth, to maintain clinical engagement and support direct service efforts.

ESSENTIAL JOB FUNCTIONS

Key Responsibilities:

Program Design & Grant Execution

• Lead coordination and logistical setup of clinical grant services, including scheduling workshops, therapy, and group sessions.
• Support the design and adaptation of clinical programming to meet evolving community and stakeholder needs.
• Ensure timely implementation of clinical components of grant deliverables in collaboration with cross-functional teams.

Clinical Oversight & Staff Coordination

• Maintain a clinical caseload of up to 10 sessions a week, delivered either in-person or virtually, in alignment with program goals.
• Supervise assigned clinical providers delivering services under the grant, offering ongoing consultation and support.
• Monitor clinical activities for alignment with grant goals, service models, and clinical quality standards.
• Provide coaching and guidance to clinicians on school engagement, session facilitation, and documentation practices.

Stakeholder & School Collaboration

• Serve as the primary liaison to school social workers, counselors, and educators to coordinate mental health services.
• Support relationship-building efforts with school sites, addressing logistical needs and collaborative planning.
• Facilitate feedback loops between schools, caregivers, and clinicians to inform continuous improvement.
• Work collaboratively with in-school coordinators, peer coaching supervisors, peer coaches, and compliance for coordinated approach to grant execution

Engagement Tracking & Outcomes

• Track and monitor student, caregiver, and educator engagement in clinical services and psychoeducational offerings.
• Partner with the MBC (Measurement-Based Care) Compliance Team to analyze clinical outcomes and identify trends.
• Assist in the development and maintenance of engagement dashboards and outcome reports.

Grant Monitoring & Reporting

• Provide clinical program data and narrative reporting to support grant monitoring and compliance.
• Collaborate with grants and finance teams to ensure accurate documentation of clinical deliverables.
• Participate in site visits, audits, and stakeholder meetings as a program representative.

EXPECTATIONS

Quantitative

• Ensure ≥ 95% of scheduled grant-funded clinical activities are delivered on time.
• Maintain an active caseload of up to 10 sessions a week, ensuring ≥ 80% session attendance and >95% timely documentation compliance.
• Track and report engagement of 100% of participating schools and assigned clinicians.
• Submit 100% of required grant-related reports, updates, and outcome data within deadlines.
• Maintain ≥ 90% clinician compliance with MBC, documentation, and participation metrics.

Qualitative Measures:

• Demonstrate strategic leadership in executing mental health programming in schools and communities.
• Foster collaborative partnerships with school stakeholders, clinicians, and internal teams.
• Ensure alignment between service delivery and grant goals through proactive program oversight.
• Contribute to improvements in program design based on data trends and community feedback.
• Represent Backpack Healthcare in a professional, responsive, and mission-aligned manner during external interactions.

POSITION QUALIFICATIONS

Minimum Qualifications:

• Master’s degree in social work, counseling, psychology, or related behavioral health field.
• Active independent or associate clinical licensure (e.g., LCSW-C, LMSW, LCPC, LGPC).
• 3+ years of experience in clinical program ma