Project Executive

SUMMARY

The PX is the leader of a group of projects or market sector. Their responsibilities include business development, preconstruction oversight, client satisfaction, owner contract negotiations, project execution and project warranty. The PX is responsible for the performance of the projects, including the planning, organizing, and administering of the project contract requirements as well as the performance and contract admiration with all subcontractors. The PX monitors and proactively manages the Project Manager on schedule, cost, contract changes and all financial aspects of the project, reporting them both internally to the VP and externally to the client. The PX ensures close coordination between the PM and Superintendent to ensure the timely and cost-effective execution of a quality project, which results in a client who is satisfied with H.J. Russell & Company, through the proficient use of the tools provided by H.J. Russell & Company.

The PX ensures the PM’s timely procure all building components including labor, materials, equipment and subcontractors so that the Superintendent can efficiently and safely execute timely, profitable and quality work. The PX ensures the project team adheres in strict compliance to the contract documents and the project schedule.

The PX is wholly responsible for all the duties of this position which may be performed on their own or with a staff of subordinates.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other assigned duties:

Responsible for business development activities to win new work and repeat work with existing clients.

Responsible for client satisfaction.

Prepares performance evaluations for those employees directly supervised.

Oversight of PMs to develops project budget and schedule of values.

Establishes a responsibility matrix for the project teams.

Plans project start-up and mobilization using the sequential PM start-up checklist.

Obtains necessary licenses and permit.

Ensures that the appropriate insurance coverage is in place.

Obtains necessary contractual documentation from subcontractors and vendors.

Ensure all buyout meetings with all subcontractors and vendors occur timely with full participation by the project Pre-construction Manager and Project Superintendent.

Manage all owner and subcontractor change orders and claims.

Ensure project teams are working well together and managing the project effectively.

Manage and implement cost control procedures and review monthly cost and profitability reports before they are submitted to the VP.

Establish the project schedule, detailed estimates and staffing requirements with Project Manager and Superintendent.

Develops and maintains good relationships with managers of clients, architects, and engineers.

Review subcontracts and purchase orders created by PM and insure input from Project Pre-construction Manager and Project Superintendent.

Guide the professional development of subordinate project management staff through programs of instruction and training.

Assume primary responsibility for overall project quality, schedule, and profitability.

Prepare all correspondence with owners and design team.

Manage a complete shop drawing/submittal register and update regularly.

Review all shop drawing and engineering details.

Review the General Contractor's Application for payment, monitoring retainage.

Attend and ensure PM is conducting productive OAC meetings on monthly or bi-weekly basis.

Performs work in a safe manner and actively encourages others to do the same.

Review’s the following information sources weekly created by the project team:

Buyout Log

Submittal Log

RFI Log (Procore)

Change Order Log

Subcontractor Log

Material Tracking Log

Owner Progress Reports

Weather Log

Owner Pay Applications

Cost Projection & Profitability Report

Ensure project team adheres to all requirements:

Labor agreements

Contract Documents

Company Policies

OSHA Requirements

Ensures project team completes all close out responsibilities

Ensures completion of items from corrective action lists and punch lists.

Obtains necessary licenses and occupancy permits.

Certificate of substantial completion

Obtain all warranties and guaranties

Prepare "as-built" drawings

Prepare operations and maintenance manuals

Internal Interfaces with:

Accounting - discuss costs monitoring.

Preconstruction - assist in estimating new work.

General Superintendent - works together as a team; establishes and maintains a project responsibility matrix, schedules, and budgets; coordinates changes; and m