Executive Assistant

Executive Assistant

DESCRIPTION OF POSITION:

• Serves as executive assistant to Senior members of the Administrative team by performing high-level/high-quality administrative duties of a highly confidential nature.

RESPONSIBILITIES AND DUTIES:

• Performs administrative duties of a highly confidential nature for the President/CEO & CFO.
• Processes payroll for various department heads.
• Communicates appropriately to members of Administration, employees, patients and their families.
• Coordinates and maintains administrative calendars in a timely and accurate manner.
• Organizes and maintains the administrative environment.
• Work closely with the Dept. Directors reporting to the assigned executive leaders.
• Refers patient/visitor concerns to appropriate Administrator in an efficient manner

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

EDUCATION AND WORK EXPERIENCE

• Two year degree in business or a minimum of five years demonstrated experience in higher level administrative support position. High school diploma or equivalent required.
• Broad range of administrative and technical skills in the context of the healthcare environment.
• Proven work experience as a Senior Executive Assistant or similar role.
• Advanced computer skills: knowledgeable of various word processing and computer programs, spreadsheets, typing, shorthand/speed writing skills. The ability to quickly learn various required software.
• Ability to read, write and speak intelligible English; Ability to communicate with patient, family, peers and medical personnel.
• Must be adaptable to change, be decisive and demonstrate foresight in a high pressure environment. Exhibit organizational and leadership ability.
• Demonstrate critical thought process and can work independently.
• Resourceful, ability to multi-task and a good problem solver.
• Exhibit a high degree of professionalism, self- starter and the ability to plan and meet deadlines

Physical Demands/Work Environment

• May require sitting for long periods of time while working on a project.
• May require frequent standing or walking depending on scheduled events.
• May be required to work evenings, nights, weekends and/or holidays.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.