Jobs and Careers
About the role
Summary/Objective:
The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer and other senior leaders as needed. This position is responsible for managing complex schedules, coordinating meetings and travel, preparing business documents and PowerPoint presentations, supporting communications, and ensuring the efficient operation of daily business activities. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
This role requires strong organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to leadership and acts as a liaison between executives, employees, clients, vendors, and other stakeholders.
Every Watermill Express employee is expected to perform his or her job in a professional manner to provide the best possible service to our customers. This includes following all policies, procedures, job duties; and conducting work honestly, fairly and with integrity.
This is an hourly, non-exempt position starting at $35
Essential Functions:
The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer and other senior leaders as needed. This position is responsible for managing complex schedules, coordinating meetings and travel, preparing business documents and PowerPoint presentations, supporting communications, and ensuring the efficient operation of daily business activities. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.
This role requires strong organizational skills, sound judgment, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to leadership and acts as a liaison between executives, employees, clients, vendors, and other stakeholders.
Every Watermill Express employee is expected to perform his or her job in a professional manner to provide the best possible service to our customers. This includes following all policies, procedures, job duties; and conducting work honestly, fairly and with integrity.
This is an hourly, non-exempt position starting at $35
Essential Functions:
- Manage complex executive calendars, appointments, and scheduling priorities.
- Coordinate internal and external meetings, including preparing agendas, meeting materials, logistics, and follow-up action items.
- Screen and prioritize calls, emails, correspondence, and other communications, responding or escalating as appropriate.
- Prepare reports, presentations, spreadsheets, correspondence, and other business documents.
- Maintain confidentiality of sensitive company, employee, and executive information.
- Serve as a professional liaison between executives, employees, clients, vendors, and other stakeholders.
- Arrange domestic and international travel, including flights, lodging, ground transportation, and itineraries, and related logistics.
- Coordinate company events, leadership meetings, off-site meetings, and other business functions.
- Prepare, submit, and track expense reports and reimbursement requests.
- Organize and maintain digital and physical files, records, and documentation.
- Track deadlines, priorities, and action items to help ensure timely completion.
- Support special projects and operational priorities as assigned.
- Assist with office management and recommend administrative process improvements.
- Maintain regular and predictable attendance for the required schedule.
- Follow safety guidelines and act in a safe manner.
- Perform other duties assigned.
- Comprehensive medical insurance, including no monthly premium for employee-only coverage.
- Employer HSA contributions (if applicable).
- Company provided life and AD&D insurance.
- Optional dental, vision, supplemental life, short-term disability, accident, and critical illness coverage.
- Company-provided Employee Assistance Program (EAP).
- Vacation accrual.
- Paid holidays.
- 401k and Roth eligibility with company match.
- High level of professionalism, discretion, sound judgment and attention to detail.
- Strong business communication skills and professional etiquette.
- Excellent verbal and written communication skills.
- Strong interpersonal and relationship-building skills.
- Calendar management and scheduling skills.
- Knowledge of travel coordination and expense reporting procedures.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Ability to prepare polished presentations, reports and executive-level documents.
- Strong
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