Executive Assistant

Job Posting Title:

Executive Assistant

Req ID:

10076485

Job Description:

 The Executive Assistant provides administrative assistance to Lucasfilm’s CTO and VP, Production Technology. In this position, the EA must be very personable, organized, tech-savvy, and able to multi-task in a fast-paced environment. Organized, Efficient & Mindful are key words for the Executive Assistant. 

What you’ll do:

• Facilitate daily workflow of assigned VPs by maintaining calendar, scheduling meetings, handling travel, meeting logistics, etc.

• Help facilitate department level operations including meeting schedules and logistics, travel coordination, and compiling and organizing department documentation

• Process expense reports 

• Point of contact for office of CTO and Production Technology departments

• Process invoices and purchase orders for the department

• Meet and greet visitors and gives tours, help coordinate and organize visits

• Assist with special corporate projects & events; planning and execution

• Help maintain list of top priorities and ensuring appropriate follow-through occurs

• Assist in testing out new software or workflows that would be beneficial to the technology leadership management team, as assigned

• Assist other technology leadership as necessary

What we’re looking for:

• Bachelor's degree or equivalent experience

• 2+ years’ of experience providing administrative support or as coordinator within the entertainment or technology industries

• Demonstrated professionalism and ability to maintain the highest level of confidentiality

• Ability to handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment

• Must be proficient with the following software; G Suite and Microsoft Office; experience with Concur and other business productivity software a plus

• Excellent communication skills, written and verbal

• Excellent organizational and follow-through skills

• Role requires ability to do overtime work

 

The hiring range for this position in San Francisco is $57,400 - $77,000 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Lucasfilm Core

Job Posting Primary Business:

Lucasfilm Core

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

San Francisco, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-04-05