Sr. Proposal Coordinator

Company Description

Oteemo is a dynamic and innovative technology company at the forefront of Digital Transformation. We specialize in empowering enterprise organizations to thrive in the ever-evolving digital landscape through cutting-edge solutions and end-to-end consulting services. We are a team dedicated to driving growth, optimizing operations, and enhancing experiences for our clients. If you are a visionary professional seeking to make a significant impact in the world of technology and innovation, we invite you to explore exciting opportunities at Oteemo.

Job Description

As a Sr. Proposal Coordinator at Oteemo, you will help manage the proposal development process effectively from bid decision through award. The ideal candidate will be an initiative-taking professional who applies an intense focus on details, is able to effectively communicate and collaborate within a small, fast-paced team, and who aims to grow their proficiency in leading proposal efforts. 

The Sr. Proposal Coordinator is responsible for all aspects of proposal development process and ensuring a compliant and successful response. You will be an integral part of Oteemo’s business development team and support all aspects of a proposal life cycle. This position is a highly visible role that works closely with executive leadership, managers, technical leadership and capture personnel. Proposals to be coordinated vary in size and complexity and can be both programs or multi-award contracts (IDIQ, BPA), task orders and RFPs, RFIs or SBIRs or STTRs. This role requires a strong understanding of how to effectively develop, manage, and author winning proposals using industry best practices.  

Responsibilities:

• Analyze solicitation documents, create proposal outlines, compliance matrices, transmittal letters, presentations, and other proposal documents as needed. 
• Manage collaboration and communication activities for various proposal team meetings and color reviews.
• Maintain lists of action items for each proposal and follows up to ensure items are completed or to obtain updated status at regular intervals. 
• Create data calls for partners for teaming purposes and responding to data calls from partners when subcontracting. 
• Ensure proposal response documents are compliant with RFP requirements, easier to read, and visually appealing. 
• Assist with past performance narratives and resume mapping with opportunity requirements highlighting "Relevancy" and "Confidence" in references. 
• Parse and compile artifacts to maintain an efficient proposal content library. 
• Maintain and ensure proposal contact lists are up-to-date. 
• Identify relevant baseline material to populate RFP/TO response template in accordance with RFP/TO compliance matrix sections and page counts. 

Qualifications

• 2-5 years of experience in federal proposal development support.  
• Strong understanding of Shipley process.  
• Bachelor’s degree required; A degree in English as major is plus. 
• Must be able to work effectively under time constraints in a dynamic environment, while maintaining a high level of attention to detail. 
• Proficient in Desktop Publisher and user of Microsoft Office Suite and other content management and graphics applications.  
• Strong experience with Microsoft Word and SharePoint.  
• Experience in documentation collaboration administration. 
• Proven experience in technical writing and editing, including editorial practice and standards. 
• Ability to work on unpredictable schedules as needed for proposal submissions. This may include overtime, evenings, weekends and holidays. 
• Ability to work effectively with diverse teams under aggressive deadlines and rapid response conditions. 
• Excellent oral and written communication skills with all levels of corporate personnel. 
• Flexibility to work occasional proposals onsite in Reston, Virginia. 

Additional Information

We Value:

• Drive: Passion and energy to implement quality technical solutions. Self-motivation and intellectual curiosity
• Commitment to Quality: Passion to conceive and produce world-class solutions that drive real-world value for the customer
• Customer Focus: Consultative approach to solving problems for customers. Expectations management.
• Communication: Superior communication skills. Ability to clearly articulate problems, solutions, risks, rewards etc. (written and verbal)
• Technical Skills: Love for technology. You have to be inherently passionate about technology.
• Business Acumen: Technology ultimately is used to enable the business. We look for people who understand how the businesses can